Accounts Receivable Clerk
ABCO HVACR Supply + Solutions - ABCO AER Division - Long Island, NY

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Title : Accounts Receivable Clerk

Reports to: Accounts Receivable Manager

Based in: Accounts Receivable Department, Long Island City Headquarters

Job purpose : To provide financial and administrative support to ABCO’s Accounts Receivable department. This will directly contribute to ABCO’s mission of exceeding customer’s highest expectations by:
  • Ensuring customer accounts are up-to-date and accurate by applying payments and performing reconciliations in an efficient and timely manner.
  • Responding to all customer inquiries pertaining to said accounts in a timely and courteous manner.
  • Supporting the Accounts Receivable Manager with special projects to develop and enhance the Accounts Receivable department functions and operations.
Key responsibilities and accountabilities:
  • Cash Report Reconciliation
    • Branch Cash Reports
      • Log in cash reports
      • Review each cash report to ensure:
        • All transactions match check and credit card statements
        • All cash transactions match deposit slips
        • Paperwork is organized by date and month
    • LIC Cash Report
      • Create daily deposit for all sales that occur at the counter and in customer service
      • Ensure that all transactions match check and credit card statements
  • Check and Credit Card Application
    • Ensure checks are properly applied
      • Enter checks and apply to the appropriate account
      • Work with AR Manager and Credit and Collections department to address any issues with checks
    • Apply credit card payments received by fax or from the Credit and Collections department
  • Customer Service
    • Receive phone calls and faxes from customer accounts
    • Respond to requests from customers regarding:
      • Proof of delivery
      • Copies of invoices
      • Payment receipts
  • Additional Administrative Duties
    • Preparation of bank deposits on a daily basis
    • Filing of sales tax forms
    • Receiving, sorting, and distributing daily mail from all branches
    • Assist AR Manager with Special Projects as requested
  • Position Knowledge and Training
    • Maintains up-to-date knowledge and proficiency on SXE
    • Attends all SXE system upgrade training
    • Attends all other mandated relevant training programs as requested

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