Compiles and maintains accounts receivable and payable records by performing the following
II. Essential Duties and Responsibilities:
Prepares and reviews customer invoices
Enters new customers into computer system
Maintains sales & use tax files and records
Assists Controller with preparation and maintenance of customer credit files
Reviews and date stamps all incoming vouchers and segregates invoices related to Purchase Orders (PO)
Checks and approves all non-PO vouchers for payment.
Answers all vendor inquiries for non-PO invoices.
Analyzes non-PO vendor accounts.
Mails checks and maintains all accounts payable and W-9 files.
Prepares analysis of accounts, as required.
Assists in monthly closings.
Assists with accounts payable (PO invoices) and special projects, as necessary.
All other duties as assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/Experience: Associate's degree or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
Language Ability: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Math Ability: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Computer Skills: To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software and Accounting software.
Certificates and Licenses: No certifications needed
Supervisory Responsibilities: This job has no supervisory responsibilities.
V. Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit and use hands to finger, handle, or feel. Specific vision abilities required by this job include Close vision, Peripheral vision and Ability to adjust focus.
VI. Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
VII. Reports to:
No Clearance Required
2 years+ experience preferred, work schedule is typically 8:00 - 5:00 with no OT or travel. Attendance is critical at the end of the month for the month-end closing process.
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