Accounts Receivable Clerk
Morgans Hotel Group - San Francisco, CA

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JOB TITLE: ACCOUNTS RECEIVABLE CLERK

DEPARTMENT: Accounting REPORTS TO: Credit Manager

QUALIFICATION REQUIREMENTS:

Organized and detail oriented. Good interpersonal skills. Proficient in typing, 10-key, and Excel, with the ability to learn various hotel and accounting software systems.

JOB FUNCTION:

  • Process daily work from Night Audit and Income Audit as required, including verifying credit card summary totals submitted against the Sales Journal.


  • Investigate and respond to all incoming calls for Accounts Receivable; assist in charge inquiries, receipt requests, and general disputes.


  • Process and charge 3 rd party credit card billing.


  • Print, review, verify, and process invoices for direct bill accounts on a daily basis.


  • File documents, reports, and billing information.


  • Assist Credit Manager in reviewing and researching chargeback claims and inquiries made by credit card companies, and resubmit with appropriate backup, or write-off if unable to support.


  • Assist Credit Manager in contacting clients with past due accounts in order to collect outstanding balances and maintain aging within corporate standards.


  • Assist Credit Manager in posting payments and advance deposits received on A/R Accounts.


  • Generate and process daily/weekly/monthly adjustments with sufficient back up and explanation.


  • Process month end statements and month end aging report.


  • Perform other tasks or projects as assigned by Hotel Management and staff.


  • Physical, Cognitive, Social and Environmental Requirements

    NOTE: All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

    PHYSICAL DEMANDS ANALYSIS

    Position: * Standing/Walking
    • Lift item(s) from car trunks and loading onto carts
    • Push/pull loaded carts through the hotel over carpeted surface
    • Forward bending, overhead reaching, kneeling to lift item(s)
    • Lifting 25 lbs. through full range
    • Lifting 50 lbs. floor to waste
    • Stair climbing, squatting to place item(s) under doors
    • Occasionally run errands outside of the hotel. Force is negligible
    • Occasionally assist with parking cars.
    • Typing through out the shift

    Forces: * Average item: 25 lbs.
    • Heaviest item: 50 lbs.
    • Deliver messages, faxes etc. 0 lbs.

    Repetitions: * Lifting occurs 3-4 x per hour x 8 hours per day

    * Standing/walking is all day
    • 50 lbs. lifts occasionally
    • 25-30 lbs. lifts occur frequently
    • Extensive walking is required through out the shift
    • Elevators available: Stair climbing takes place less than 5-10 minutes per day
    • Telephone use is continuos
    • Typing through the shift

    Sensory: * Good communication skills are necessary (speech and hearing)
    • When running errands outside of the hotel sight and hearing are important for safety

    Accounts Receivable Clerk COGNITIVE REQUIREMENT

    The following mental processes are utilized in the performance of job tasks:

    Mental Process

    Degree of Complexity

    Minimal

    Simple

    Average

    Difficult

    Complex

    Calculating

    Comparing

    Editing

    Evaluating

    Interpreting

    Organizing

    Consulting

    Analyzing

    Planning

    Designing

    Documenting

    Specifying

    Implementing

    Presenting

    Supervising

    Managing

    Math Skills

    Reasoning

    Language

    Reading

    Comments:

    SOCIAL CONTACTS

    This section describes the position’s work relationships to both hotel guests and other employees:

    Social Contact
    Degree of Contact

    Minimal

    Moderate

    Frequent

    Continuous

    Works alone

    Works around others
    • Employees
    • Guests

    Works with others to accomplish tasks
    • Employees
    • Guests

    Comments:

    ENVIRONMENTAL FACTORS

    This section describes the environmental conditions of the work site:

    Climatic conditions

    Normal

    Climate Controlled Area

    Hot

    N/A

    Cold N/A

    Variable

    Position may be outdoors at times

    Comments: None

    Atmospheric conditions

    Exposure to the outdoor elements

    Moderate

    Humid – Not weather related

    Minimal

    Wet – Not weather related

    N/A

    Dry – Not weather related

    N/A

    Dusty – Not weather related

    Minimal

    Fumes and odors, poor ventilation

    Minimal

    Comments: None

    Noise level

    Volume

    Very quiet

    Quiet

    Moderate

    Loud

    Very loud

    Vocal

    Mechanical

    Comments: None

    Vibrations:

    Elevators, bell carts.

    Comments: None

    Exposure to Hazards: Minimal

    Height

    N/A

    Cramped quarters

    Elevators, Baggage Storage Room, Closets Cars and Front Desk Area

    Potential for burns

    Minimal

    Electrical hazards

    Cords

    Mechanical hazards

    Bell carts, Cars and Doors

    Toxic or caustic chemicals

    Minimal

    Comments: None

    Morgans Hotel Group - 9 months ago - save job - block
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    About this company
    16 reviews
    Morgans Hotel Group (MHG) is part of a growing trend of staying in boutiques rather than shopping in them. The company owns (wholly or...