Verify, obtain approvals and pay all invoices from vendors and associates in a timely, accurate manner in accordance with accounting policies and procedures.
CUSTOMER SERVICE FOCUS
To support Sage’s Vision of being recognized by our customers as the best in our business through ensuring a culture that “makes the ordinary extraordinary!” You should champion this culture in every touch point of our business from our associates, guests, owners and communities. The service and courtesy you extend and promote on a daily basis will ensure a healthy and productive culture of serving others with excellence.
Verify that purchasing procedures are followed; i.e., purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid. Maintain an accurate, up-to-date Purchase Order Log.
Route invoices with Purchase Order attached to Department Heads and Executive Committee members for approval. Ensure account coding is accurate and all invoices are being returned on a timely basis.
Process all approved invoices for payment --ensure all appropriate signatures and back-up attached. Pay all hotel invoices in a timely manner -ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken.
Handle all vendor inquiries and reconcile vendor statements. Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner. Interface checks and submit a log of all manual checks to the Assistant Controller.
Run hotel through mailing machine and log postage department. Run trials by departments.
Distribute to managers and ensure all interfacing is completed.
Cost and input banquet beverage consumption sheets. Maintain banquet tax exempt log.
Update pricing of beverage inventory on P.C.
SUPERVISORY DUTIES - None
Proficient in position required job skills and knowledge. Intelligent in grasping and integrating new information. Is an active learner with a strong sense of curiosity. Has natural instincts and insight for finding the best solution to unclear situations, issues and problems. Considers multiples resources and methods for analyzing problems. Makes great decisions.
Is effective in prioritizing work; consistently manages time and processes to create maximum efficiency with minimum disruption or redundancy. Is time sensitive, understands how work and processes fit in with other departmental or business priorities and objectives. Is able to adjust work to accommodate expected and unexpected changes. Is able to gauge progress with respect to overall impact and results.
Can think and act independently with confidence. Has personal fortitude and integrity when faced with challenges.
ENERGY AND DRIVE
Energetic and takes initiative. Is pro-active and persistent in pursuing and completing tasks. Strives to exceed expectations and goals.
PERSONAL AND INTERPERSONAL SKILLS
Welcoming and warm personality. Able to engage easily and actively connect with others. Is genuinely caring and compassionate; visibly demonstrates desire to understand others. Creates confidence and trust with others, is socially aware of self and others and is known for communicating the right message at the right time. Utilizes a variety of approaches and communication techniques tailored to each situation. Is comfortable in conversing with individuals from a variety of backgrounds and at all organizational levels. Is direct yet tactful and considerate of audience. Positively accepts and provides feedback.
Strong organizational skills with attention to detail.
Ability to compile facts and figures.
Ability to operate personal computer and calculator.
Telephone etiquette skills needed.
Excellent hearing required as outside vendors call in to Accounts Payable Clerk.
Excellent vision required for viewing of CRT screen.
Excellent speech communication skills required to communicate with vendors calling in on phone.
Excellent comprehension and literacy required to read bills, accounts, etc.
Lifting/carrying files and papers up to 5 lbs. No bending/kneeling required. Stationary position. No continuous standing, climbing or driving required.
High school education or equivalent experience.
Accounting background preferred, but not required.
Personal computer, calculator and telephone (80-90% of time).
Work inside 100% of 8 hours.
Sage Hospitality Resources - 15 months ago
Sage Hospitality Resources is wise to the ways of luxurious lodgings. The company is a leading hotel developer and operator with about 60...