Duties & Responsibilities: The Accounts Receivable Clerk is responsible for providing financial, administrative and clerical services. This includes processing and monitoring payments and expenditures and preparing and monitoring the payroll system. Providing these services in an effective and efficient manner will ensure that municipal finances are accurate and up to date, that and that vendors and suppliers are paid within established time limits.
Duties and Responsibilities:
•Performs the day to day processing of financial transactions to ensure that municipal finances are maintained in an effective, up to date and accurate manner
•Receives and verifies invoices and requisitions for goods and services
•Verifies that transactions comply with financial policies and procedures
•Prepares, verifies, and processes invoices and coding payment documents
•Prepares batches of invoices for data entry
•Processes backup reports after data entry
•Reviews source documents, such as accounting reports; purchase orders, vouchers, invoices, receipts, requisitions, petty cash, travel, payroll and other forms. Reviews, analyzes and resolves related problems.
•Records or directs the recording of financial transactions, such as expenditure documents, revenue receipts and payroll actions into journals, ledgers and/or automated accounting systems.
• Categorizes income and/or expenditures into accounts and resolves recording errors.
•Balances and reconciles accounting records, such as journals, ledgers, batch reports, bank statements, payroll documents, agency-generated reports or related records.
•Determines sources of errors by researching accounting records and making entries as needed.
•Receives controls and records cash/check receipts. Determines accounts receivable or revenue state chart of accounts to be credited.
•Provides support to auditors and other reviewers. Identifies and corrects procedural problems revealed in reviews and audits.
•Identifies training needs, providing guidance and training to less experienced staff.
•Records all checks
•Maintains listing of accounts receivable and payable
Agency Specific Qualifications and/or Preferred Qualifications:
•3 years of experience in responsible bookkeeping or accounting clerical work
•Experience with Microsoft Office and QuickBooks.
•Knowledge of office administration and bookkeeping procedures
•Knowledge of accounts payable, accounts receivable and maintaining general ledger accounts
•Knowledge of payroll functions and procedures
•Ability to maintain a high level of accuracy in preparing and entering financial and payroll information
•Confidentiality concerning financial files
•Effective written communications skills
•Computer skills including the ability to operate computerized accounting systems, spreadsheets and word processing programs, and email at a highly proficient level
Exam & Evaluation Information: None
Additional Information: Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered, but may not necessarily receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process. Applicants who are not selected will not receive notification.
This position is subject to close at any time once a satisfactory applicant pool has been identified.
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