Admin Assistant
BAYER 1,264 reviews - Montville, NJ

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Bayer HealthCare (BHC) makes an important contribution to human and animal health with its innovative products and by researching new therapeutic approaches. Our Specialty Pharmaceutical business ranks among the top 10 specialty pharmaceutical companies worldwide. Our global research and development is focused in five distinct areas: Diagnostic Imaging, Hematology/Cardiology, Oncology, Specialized Therapeutics, and Women†s Healthcare. As a specialty pharmaceuticals company, we at Bayer HealthCare focus our efforts where we can have the most impact. Our Diabetes Care division is one of the largest self-test diagnostic businesses in the world, supporting customers in 100 countries. Our Consumer Care business is a top competitor in many important product categories including analgesics, cough and cold, and nutritionals. More than 3,000 employees support 14 manufacturing sites in 11 countries dedicated to ensuring the delivery of a secure, high-quality, cost-effective supply of our products around the world. Our Animal Health business in North America is dedicated to making the world a better place for our veterinary customers, their clients, and the animals we all hold dear. Global Med Affairs Specialized TA We offer a wide variety of competitive compensation and benefit programs. In addition to a competitive base salary, you will be eligible for an array of innovative rewards and recognition programs, variable pay and incentive opportunities as well as benefits coverage beginning on your first day of employment. We are committed to helping our employees maintain a healthy balance between their responsibilities at work and home. You will be eligible for paid time off programs, paid company holidays, flexible work options and numerous site conveniences. We are also committed to supporting your professional development through career ladders, training programs, tuition assistance and professional association events.

If you meet the requirements of this unique opportunity, we encourage you to explore how you can make a difference at Bayer by applying now.

To all recruitment agencies: Bayer does not accept unsolicited third party resumes. The primary responsibility of this role, as Senior Administrative Assistant, is to provide support to the Global Medical Affairs Specialty Medicine Team

The incumbent will:
  • Schedule internal & external medium to large meetings;
  • Heavy management of contracts (consultants and vendors), working together with legal and procurement departments and with compliance functions in the countries;
  • Make domestic and international travel arrangements, congress registrations;
  • Support Global Medical Affairs team with all administrative needs such as heavy domestic and international travel arrangements, Concur expense reports, meeting scheduling, organizing AdBoards, symposiums and meetings and contract maintenance;
  • Assume responsibility for contract processes for all KOLs (International/Domestic HCPs) and vendors which includes completing Agreement Request forms, obtaining compliance approvals and working with Legal to generate contracts. Responsible for obtaining all necessary signatures and approvals from internal Bayer departments, as well as external client/vendor signatures;
  • Track and complete all aspects of meeting planning for Bayer sponsored meeting;
  • Make domestic and international travel arrangements, congress registrations;
  • Process expense reports;
  • Manage purchase orders;
  • Process invoices / payments and IPDs as well as obtaining banking and tax information.
The selected candidate is required to possess the following:
  • Previously demonstrated experience in Interaction, Job Complexity; coordination, and Other Skills required;
  • High school diploma with 6+ years of relevant experience or Associate†s
Degree with 4+ years of relevant experience, or equivalent;
  • Proficient to expert in 3 or more business software programs (Word, Excel,
PowerPoint, etc).

  • Salary and grade level will be commensurate with experience and/or education level
  • This position is employee referral eligible.

About this company
1,264 reviews
Bayer is an innovation company with a more than 150-year history and core competencies in the fields of health care and agriculture. We...