Admin. Specialist
UCLA Health System - Los Angeles, CA

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In coordination with the Department of Medicine Academic Personnel staff, provide assistance to the clinician-educator faculty members in the Department of Medicine in preparing academic dossiers. Using a custom web-based application, communicate and facilitate the dossier preparation with the faculty member. Knowledge of University academic personnel policies and procedures preferred to provide guidance to faculty and staff regarding academic actions. Responsible for special projects as assigned by supervisor.
Job Qualifications Demonstrated oral and written communication skills to obtain and convey information clearly, accurately and in a timely manner. Ability to compose and create logical and grammatically correct correspondence. Excellent word processing skills. Attention to detail and ability to track the progression of dossier reviews through various reviewing agencies. Ability to work efficiently with minimum supervision and set priorities in order to meet varying demands, changes in priorities and competing deadlines. Excellent interpersonal skills to effectively interact with all levels of staff and faculty members. The ability to represent the Department in a professional and positive manner. Excellent organizational skills. Ability to maintain confidentiality in handling sensitive documents and files. Knowledge of correct English sentence structure, syntax, spelling and punctuation. Ability to work as part of a team. Skill in operating PC hardware. Ability to be versatile and accommodate new tasks as needed. Knowledge of Microsoft Outlook, Internet, Word, Excel and Access software programs.
In an effort to promote and maintain a healthy environment for our patients, visitors, and employees, UCLA Health System is a smoke-free site. Smoking is prohibited within the boundaries of all UCLA Health System owned, occupied, leased, and associated buildings and facilities.

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