Administrative Aide
County of Sonoma - Santa Rosa, CA

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ACCEPTING APPLICATIONS Wednesday, January 23, 2013 at 8:00 am through Friday January 25, 2013 at 11:59 pm only.

The County of Sonoma is seeking qualified applicants to create an employment list for Administrative Aide. There is one full-time vacancy in the Economic Development Board for Wellness Coordinator, and it is anticipated there may be several vacancies for Administrative Aide that may occur during the active status of the employment list. County employees who wish to be considered for the current and/or future vacancies should consider applying to this recruitment.

Wellness Coordinator
The Wellness Coordinator position in the Economic Development Board assists, recognizes, and promotes healthy business and wellness programs for Sonoma County businesses. The Wellness Coordinator will work under the direction of the Economic Development Director and the Director of Health Services. This position will assist in the planning, implementation, and evaluation of wellness programs for employees and families of Sonoma County businesses. Core responsibilities for this position include conducting surveys, mobilizing support from administrators and employers, formulating strategies to identify needs, marketing and recruiting businesses for selected wellness programs, evaluating interventions, and data analysis. Additional responsibilities include corresponding with interested businesses and speaking to industry groups. Frequent communication with the client businesses, government agencies, and other organizations is required.

Ideal candidates for all Administrative Aide positions will possess the following skills and competencies:
Strong written and oral communication skills
Ability to work independently with little oversight
A high level of proficiency in Microsoft Word, Excel, Access applications
Excellent organizational skills
Excellent interpersonal and customer service skills
The ability to plan, prioritize, and follow through on multiple projects/assignments
Solid research experience and analytical abilities
Comfortable with public speaking Tentative written examination dates are:
Wednesday, February 6, 2013 and Thursday, February 7, 2013


Minimum Qualifications:
Education: Any combination of coursework and training that would provide an opportunity to acquire the knowledge and abilities listed. Normally, academic course work in public administration, business administration, management, accounting, political science, economics, statistics, English composition, psychology or closely related courses would provide such opportunity.

Experience: Work experience that would provide an opportunity to acquire the knowledge and abilities listed. Normally, some experience related to general administration, accounting, budgetary analysis, or human resources work including the compilation, tabulation, analysis, and presentation of statistical and narrative written reports would provide such opportunity.

License: Possession of a valid driver’s license at the appropriate level including necessary special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.

Knowledge, Skills, and Abilities:
Knowledge of: administrative techniques and principles of organization, accounting, budget and human resources administration; techniques and practices of research methodology, data collection, and preliminary analysis; report writing; application and use of basic statistics; interview techniques sufficient to obtain information related to employment and administrative matters; written and oral communications, including language mechanics, syntax and English composition; modern office methods and procedures; database, spreadsheet and word processing applications including basic methods of graphic presentations.

Ability to: collect, compile and analyze qualitative and quantitative data; understand and explain laws, regulations and policies governing program operations; communicate effectively orally and in writing; establish and maintain effective working relationships with management, employees, clients, and the public; understand program objectives in relation to departmental goals and procedures; organize and prioritize work assignments; use and understand common database, spreadsheet and word processing applications; learn specialized computer applications. Certain positions may require the ability to speak, read and write fluent Spanish.

Positions allocated to this class may require specific knowledge and abilities.

Selection Procedure:
The information contained in the application and responses to the supplemental questions will be evaluated and taken into consideration throughout the employment process. Applicants should list all employers and positions held within the last ten years in the work history section of your application and be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, please list each position separately. Failure to comply with these instructions may impact your competitiveness in this process or may result in disqualification.
For more detailed information about examination steps and the hiring process, you are encouraged to go to and review the Hiring Process Overview.
The selection procedure will consist of the following examinations:
1. An Application & Supplemental Questionnaire Appraisal Examination (pass/not pass) will be conducted to evaluate each applicant's combination of educational coursework, training, experience, knowledge and abilities, which relate to this position to ensure satisfaction of the minimum qualifications for this position.

2. A multiple-choice, written examination (weight 100%), will be conducted to further evaluate each candidate's qualifications as they relate to the position. The written examination will measure the core knowledge, skills and abilities for this position such as:
Basic Administrative Principles
Data Collection/Analysis/Reporting
Written Communication Skills
Analyzing/Applying Information/Math

Wednesday, February 6, 2013 and Thursday, February 7, 2013

Applicants must attain a minimum passing score of at least 70% on the written examination to be placed on the employment list. The minimum passing score may be an adjusted score based on such factors as difficulty of the examination for this group of candidates, natural breaks in the scores achieved by this group of candidates, number of candidates, anticipated vacancies, and past practice.

Additional Information:
A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants.
Additionally, a pre-employment medical examination, including a drug screening, will be required prior to employment.

How To Apply:
Applications are accepted on-line at . Paper applications may be submitted in person, by fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted.
The County of Sonoma is committed to a policy and actively pursues a program of equal employment and non-discrimination. More information can be found at:
HR Analyst: SR
HR Tech: JW

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