Administrative Aide for the Office of the General Counsel
California Institute of Technology - Pasadena, CA

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California Institute of Technology

Closing Date: Open Until Filled

Job Summary
Under general supervision, this position will provide secretarial support to the attorneys in the Caltech Office of the General Counsel (OGC) at campus and the Jet Propulsion Laboratory.

Job Duties
  • Preparing and proofreading correspondence and legal documents.
  • Processing and logging mail.
  • Answering phones and responding to general information requests.
  • Maintaining a calendar, scheduling meetings, coordinating travel, maintaining office manuals and files for litigation, directing visitors, acting as backup in the absence of other members of the support staff.
  • Other duties as assigned.
Basic Qualifications
Associate's Degree or equivalent, with 3 years of related experience.

Must possess proficient skills in word processing, proofreading, spelling, and grammar.

A high initiative level and strong sense of responsibility

Must have the ability to compose correspondence

Able to organize work independently and efficiently.

Must be able to handle multiple assignments with conscientious attention to detail and accuracy.

Must possess the ability to interface effectively with Caltech faculty, staff and students as well as with all levels of JPL employees, NASA, and numerous external contacts.

Must be discreet in handling confidential information.

Preferred Qualifications
Candidates with Caltech and/or JPL experience or experience in a legal environment will be given preference.

Administrative/secretarial experience.

To be considered for this position please visit our web site and apply on line at the following link: jobs.caltech.edu

Caltech is an Affirmative Action/Equal Opportunity Employer. Women, Minorities, Veterans and Disabled Persons are encouraged to apply.

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