Administrative Analyst
City & County of San Francisco - San Francisco, CA

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Applications Can Only Be Filed and Accepted From 12/26/2012 until 01/26/2013.

This is a Position-Based Test conducted in accordance with Civil Service Rule 111A. The current positions are located at San Francisco Unified School District (SFUSD). The eligible list resulting from this examination may be utilized for future positions in this class in other City departments.

The San Francisco Unified School District (SFUSD), the highest performing large urban school district in the state of California, is seeking a full-time, Administrative Analyst for the Risk Management Office, located at 555 Franklin Street, San Francisco, CA 94102.

The Risk Management Office is dedicated to providing the San Francisco Unified School District's (SFUSD) with expeditious advice and representation in managing risk and exposure. It provides services to the District in managing risks of injury to people and property, involving students, employees, District property and the public at large. The Risk Management Office also acts in an advisory capacity to the District with respect to workers' compensation, public liability, District property and District contracts.

We're looking for passionate people who share our commitment to ensuring District operations are meeting or surpassing standards, and helping build a shared sense of responsibility to strengthen our public schools and improving student success.

Under direction of the Director of Risk Management, the Administrative Analyst conducts difficult and detailed professional-level analytical work to support the San Francisco Unified School District's (SFUSD) administration of the district's workers' compensation, property and liability, and self-insurance programs. This position supports the core risk management operations with data analyses, research, strategic planning and program interpretation and evaluation.

Assist the Risk manager in the operation and administration of the district's workers' compensation, property and liability, and self-insurance programs

Assist the operation and administration of the district's field trip policies and procedures, including training for personnel, development and maintenance of all forms and online training resource by performing analysis for development of administrative, management, program and organizational policies and procedures: consults with managers, administrators and other staff to determine parameters for analysis and other background information; analyzes existing policies, procedures and work practices; analyzes the effect of proposed and existing legislation, regulations and law on organizational policies and procedures; compiles information and documentation in preparation for producing reports and/or drafts reports for management/administration.

Research, analyze and evaluate plans, programs, risk management and loss control material and District policy and program guidelines for compliance with applicable local, state and federal legislation.

Act as the department liaison for district staff, attorneys, insurance carriers, brokers, excess insurance, JPA's (Joint Power Authorities) and others

Oversee Student injury reports and analyze trends and other data to inform loss control and safety activities through research, compiling and analyzing information/data regarding a variety of administrative, management, fiscal and organizational issues: identifies issues and determines analytical standards in consultation with supervisor, manager, departmental personnel and other individuals/experts; gathers relevant data, information and/or documentation from a variety of sources; analyzes information and documentation and develops tentative findings; discusses and/or coordinates analysis and tentative findings with supervisor, management staff and/or other appropriate individuals; develops or assists in developing recommendations and/or course of action; gathers additional information and/or revises methodology as needed.

Oversee the administration of the Student Accident Insurance program

Receive and review property and liability claims for completeness, timeliness, reasonableness, and compliance with district and/or legal procedures.

Maintain claim and historical records for auditing purposes.

Coordinate and process legal and adjusting agency fees, claims payments, premiums, and invoice charges for payment.

Explain district policies and procedures, processes, and laws pertaining to the self-funded insurance programs to district staff and the public and act as liaison to district staff and claimants not represented by attorneys.

Prepare correspondence; gather, compile, and analyze statistical data and develop claim trends by identifying and analyzing needs, goals, available funding and other criteria; develops or assists in development of contract/lease specifications; preparing requests for proposals and bid solicitation; performs or assists in analysis of bid information provided by contractors; assists in establishment/maintenance of contractual relationships; performs or assists in analysis for monitoring and enforcement of legal agreements to ensure compliance.

Prepare a variety of summaries and specialized reports for district staff, insurance carriers and brokers, attorneys, and others through compiling and evaluating information in preparation for writing report; presents background information and description of analytical standards; outlines findings and recommendations and prepares logical supporting documentation; writes or assists in writing final reports and documentation for evaluation by administrative and/or management staff; presents reports, including formal presentations to groups.

Complete applications and renewals for insurance policies and

Oversee the certificate of insurance district-wide.

Assist with budget development and management of program assets and initiate and monitor budget activities; maintain loss reports for liability, personal property, and student insurance programs. by performing or assisting in needs analysis and trend analysis based on research and consultation with managers and administrative staff; consults with managers and assists in resource planning and development of annual budget estimates; reviews and analyzes budget requests from administrators; compiles information and documentation in preparation for producing reports and/or drafts reports related to budget and resource planning issues.

Assist with review of legal documents and prepare documents in response to subpoenas and other legal forms.

Other duties as assigned

Knowledge of: budget development and monitoring; financial/fiscal analysis and reporting; development of management/administrative policies and procedures; analysis of existing and proposed legislation, legal standards and regulatory mandates; development and administration of contractual agreements and/or grant monitoring and administration; workers' compensation; property and liability insurance; self-insurance programs; loss control and safety program management; techniques of training and presentation

Ability to: identify, research and gather relevant information from a variety of sources; read and interpret complex written materials; analyze and evaluate data, procedures, interrelated processes and other information; formulate conclusions and/or alternatives and develop effective recommendations; use work-related computer applications, including e-mail, word processing, spreadsheets, databases and the internet; prepare well-organized and accurate documents such as reports, memos, and correspondence; synthesize ideas and factual information into clear and logical written statements; speak clearly and concisely in order to express ideas and communicate work-related information to a variety of individuals and groups; listen, ask appropriate questions and effectively elicit information; establish and maintain effective working relationships with staff, officials and the general public, including a variety of individuals and groups


One year of recent and verifiable experience of Risk Management in the area of Workers' Compensation, Property and Liability Insurance experience and/or Self-Insurance programs AND

Possession of a graduate degree (Master's degree or higher) from an accredited college or university; and one (1) year full-time equivalent experience performing professional-level analytical work, as described in Note A; OR

Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework as described in Note B; OR

Possession of a baccalaureate degree from an accredited college or university, and two (2) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

Possession of a baccalaureate degree from an accredited college or university with major coursework as described in Note B and one (1) year full-time equivalent experience performing professional-level analytical work as described in Note A;

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:
Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1822, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1820 is considered qualifying.

Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1822.

The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring .

  • ARM (Associate in Risk Management) licensed

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