ONLY ONLINE APPLICATIONS WILL BE ACCEPTED
CURRENT POSITION DESCRIPTION
This position is located within the Recreation Division of the Department of Parks and Recreation. This position collaborates with inter-division staff to provide professional level administrative and fiscal support in a variety of analytical and administrative assignments including, but not limited to: grant development and monintoring, report writing, budget development and monitoring, procurement administration, cash handling/revenue control, and special project management.
GENERAL CLASSIFICATION DESCRIPTION
Under general direction, the Administrative Analyst performs professional-level duties in one or more internal support areas, including budget, finance, personnel, contracts and grants, procurement, or other assignments supporting the mission of the organization; compiles and analyzes data; participates in design and implementation of systems and procedures.
This journey-level exempt classification is populated with multiple incumbents. Incumbents perform the entire range of internal support functions and administrative and technical duties division/department-wide, requiring complete knowledge of departmental policies and procedures. The Administrative Analyst may specialize in one area, such as finance, or may have broader responsibility for multiple internal service functions. Incumbents may perform routine professional work with a fair degree of independence or may perform more complex work under closer supervision. The Administrative Analyst is distinguished from the next higher level class of Administrative Officer in that the latter has responsibility for all centralized administrative services for a department or major division.
This classification is distinguished from the Program Analyst in that the latter has functional responsibility for a program or project, while the Administrative Analyst is responsible for internal administrative functions for a department.
SUPERVISION RECEIVED AND EXERCISED
General direction is provided by higher-level department or division administrative personnel. Responsibilities may include the indirect supervision of technical and clerical personnel.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Performs professional analytical and technical work in the formulation and administration of department or division budgets, development and management of grants and contracts, management of department level procurement, and/or coordination of personnel functions.
Compiles and analyzes data and makes recommendations on the formulation of policy and procedures, and staffing and organizational changes; conducts surveys and performs research and statistical analysis on administrative, fiscal, personnel, and/or operational problems.
Participates and assists in the design, implementation, and installation of new and revised programs, systems, procedures, methods of operation, and forms.
Coordinates and monitors the administrative functions of assigned department; compiles materials and assists in the preparation of budgets, reports, manuals, and publications.
Coordination of departmental activities with other City departments and divisions, and with outside agencies; represents the assigned department in committee meetings; responds to complaints and requests for information.
May train staff as assigned.
Provides exceptional customer service to those contacted in the course of work.
Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification.
Principles and practices of statistical analysis.
Principles and practices of personnel administration.
Research techniques, methods, and procedures.
Applicable Federal, State, and local laws and regulations.
Methods of reporting information.
Principles and practices of organization and public administration.
Principles, methods, and practices of municipal finance, budgeting, and accounting. Skill in:
Providing customer service, including dealing with people in sensitive situations and problem resolution.
Making presentations and conducting meetings.
Use of computers, computer applications, and software. Ability to:
Interpret and apply rules, regulations, laws, ordinances, and policies.
Communicate effectively, both orally and in writing.
Establish and maintain effective working relationships with employees, the general public and others contacted in the course of work.
Review and analyze organizational and administrative problems; recommend and implement effective courses of action.
Interpret laws, rules, and policies and make appropriate decisions.
Meet multiple deadlines. EXPERIENCE AND EDUCATION
Three years of administrative experience with at least one year performing professional-level work requiring knowledge of basic personnel, accounting, budget, and/or purchasing principles; and responsibility for report writing, research techniques, and/or contract monitoring. Experience in a public agency is preferred.
A Bachelor’s Degree from an accredited college or university with major coursework in public or business administration, economics, accounting, personnel, or a closely related field.
A Master’s degree in public or business administration, economics, accounting, personnel, or a closely related field may substitute for the required professional-level experience.
Additional qualifying experience may substitute for the required education on a year-for-year basis.
Proof of Required Education:
Proof of required education such as college transcripts or degrees must be submitted to the City of Sacramento Employment Office in person, as an attachment(s) via online with employment application, or via FAX to (916) 808-8567, before you will be considered for any positions . If submitting in person or via FAX, please include your name and ID # 14000-PR-1 on your documents. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service.
Special Selection Criteria:
Some positions in this classification may require additional knowledge and experience in the following:
Basic methods of statistical analysis.
Procurement, contracting, or grant writing. Driver License:
Possession of a valid California Class C Driver License at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis.
THE SELECTION PROCEDURE:
1. Application: (Pass/Fail) – All applicants must complete and submit online a City of Sacramento employment application at www.cityofsacramento.org/personnel by the final filing deadline ( 5:00 pm on Friday, December 7, 2012 );
Employment applications must be submitted on-line; paper applications will not be accepted.
Employment applications that do not list current and/or past job-related experience in the "Work Experience" section will be considered incomplete and will be rejected . Note: Qualifying experience is based on 40 paid hours per week (pro-rated if less than 40 hours/week).
Incomplete applications will not pass the application review; information omitted from the "Work Experience" section cannot be considered or assumed.
Employment applications with "see resume" in the "Work Experience" section will be considered incomplete and will be rejected; a resume will not substitute for the information required in the "Work Experience" section.
Applications of the candidates meeting the minimum qualifications will be forwarded to the department; however, this is not necessarily a guarantee of further advancement in the selection process.
2. Supplemental Questionnaire : (Pass/Fail) – In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office by the final filing deadline;
Response(s) to the supplemental questionnaire must be submitted online; paper questionnaires will not be accepted.
Incomplete supplemental questionnaires will not pass the review process; omitted information cannot be considered or assumed.
A resume will not substitute for the information required in the supplemental questionnaire.
Possession of the minimum qualifications is not necessarily a guarantee of further advancement in the selection process.
3. Departmental Screening Committee/Interview Process : The Human Resources Department will forward the applications of qualified candidates to the Department. Those determined to be the best qualified candidates will be invited to participate in a comprehensive interview process. A recommendation of the top candidate(s) resulting from this interview process will be forwarded to the Department Director. The Director will review the results and if necessary conduct additional interviews, and forward the recommendation to the City Manager for final action.