Administrative Analyst
City of Santa Monica 16 reviews - Santa Monica, CA

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Applications will be accepted by the Human Resources Department on one day only, Thursday, December 13, 2012, 7:30 a.m. – 5:30 p.m.

JOB SUMMARY : Participates as a member of an administrative or program team in a City division or City department performing analytical and administrative duties that contribute to the delivery of City services and programs. Analyzes policy issues, compiles data from studies, conducts surveys and develops and monitors budgets.

Major Duties:
Note: Duties may vary dependent upon assignment. Researches administrative issues, conducts studies and produces documents recommending appropriate courses of action and strategies in support of the goals of a City department or division. Assists in the coordination of programs and projects, performing fiscal functions that may include budget preparation, expenditure control, revenue projections and implementing oversight of cash handling.
May perform various public relations tasks that include the development of written or web-based materials. Provides information and assistance to the public and staff on various City programs. May participate in professional organizations in specific program areas and make presentations to the public. Researches information, conducts quantitative and qualitative analyses and prepares reports. Prepares and disseminates information and handles complaints and requests for information. Identifies best practices in specific program or service areas, preparing reports with recommendations for courses of action. Interprets and applies rules, regulations and policies. Revises, modifies and assists in writing new policies and procedures. Keeps abreast of changes in relevant regulations and laws in area of specialty. Coordinates and/or assists in the preparation of a division budget. Trains, supervises, assigns and evaluates the work of clerical support in area of assignment, as assigned. Performs other related duties, as assigned.

Minimum Qualifications:
Knowledge, Abilities and Skills: Knowledge of: Principles and practices of public administration. Quantitative and management analysis techniques. Research techniques. Report writing. Principles of program planning, monitoring, implementation and evaluation. Applicable federal, state, and local laws and regulations pertaining to area of assignment. Budget preparation and administration. Basic principles of staff supervision and training. Effective leading and coordinating techniques. Effective customer service techniques. Ability to: Supervise and train staff. Analyze and solve administrative problems. Research and interpret complex technical information. Read and comprehend financial information. Communicate effectively, both orally and in writing. Act as a resource for departmental concerns. Keep abreast of current developments in area(s) of specialty. Maintain accurate records. Prepare and present effective presentations. Establish and maintain effective and cooperative working relationships with City employees, various businesses and agencies, and the general public. Provide effective customer service. Skill in: Using a personal computer and applicable software applications. Working effectively with persons from diverse social, cultural and economic backgrounds. Education, Training and Experience: Graduation from an accredited college or university with a Bachelor's degree in Public or Business Administration, or a closely related field. Two years of recent, paid work experience which has included performing research, analysis, report writing and administrative staff assistance tasks. Public sector experience is desirable. Licenses and Certificates: Possession of a valid class C driver license.

Selection Process:
HOW TO APPLY: A completed City Application with required supplemental application and materials must be submitted to the Human Resources Department by the application closing date and time. If your application does not reach us by the filing deadline, you will not be considered for this position. Résumés will not be accepted in lieu of the application. Postmarks will not be accepted.

NOTE: You must submit a copy of your college level transcripts or diploma with your application if you wish for your education to substitute for one year of the required work experience. Applicants who indicate receipt of college level coursework or degree from a foreign institution must provide United States credential equivalency verification along with a copy of your college diploma/transcripts. All materials must be received in the Human Resources Department no later than close of business on the application closing date. Failure to do so will result in your application being disqualified. You may send a scanned copy of your college diploma or transcripts to rosie.cruz or fax a copy to the attention of Rosie Cruz at (310) 656-5705.

SELECTION PROCESS : All applicants must submit clear, concise and complete information regarding their qualifications for the position. All applicants will be reviewed and only those candidates determined to be most qualified on the basis of experience and education, as submitted, will be invited to participate further in the selection process. Testing will consist of the following:

Written Exam: 40%
Oral Interview: 60%

BACKGROUND INVESTIGATIONS : Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation.

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