The Administrative Assistant reports to the Associate Vice President for Alumni Relations and provides high level administrative and secretarial support. In addition, the Administrative Assistant supports the Executive Director, Alumni Relations and provides a critical link to the lead volunteers of the Alumni Board, University and staff. The Administrative Assistant is responsible for managing all communications and meetings of the Boston College Alumni Association Board of Directors, Executive Committee, Council of Past Presidents and Board Committees. This includes planning and executing five full Board meetings per year, Executive Committee conference calls, and any related retreats and gatherings; assisting the Associate V. P. in developing agendas and supporting materials for all meetings, including those of the various Board committees the AVP will staff; organizes all catering, audio/visual and logistical needs, including assisting as needed in the coordination of travel arrangements for key volunteers. The Administrative Assistant manages the Associate Vice President's schedule, travel, communications, correspondence and interaction with University officials, alumni and staff and helps to support alumni events and the Signature Programs, interacting with key university departments as the President's Office, Athletics, Dining Services, and the Dean's Offices. The Administrative Assistant coordinates the Alumni Association's volunteer engagement, managing all Alumni Relations and Alumni Association telephone lines, greeting visitors to the Alumni Center; overseeing scheduling of visitor office space; overseeing the management of ten student employees of Alumni Relations, including assisting with their hiring, training and scheduling. Specific duties include running reports and printing name tags, managing Alumni LinkedIn subgroups, handling incoming mail to Alumni Relations staff, and processing Book Award requests from interested high schools.
This position requires a high school diploma and a minimum of 3 to 5 years increasingly responsible administrative support experience in a professional setting with a preference for familiarity with the programs of alumni organizations and/or higher education. Experience with electronic transcription is helpful. Thorough knowledge of Windows and common business software is expected, such as the Microsoft Office Suite. Knowledge of web basics is preferred. Excellent interpersonal and organizational skills; exceptional proofreading skills; strong attention to detail and commitment to accuracy; superb oral and written communication skills; good judgment and discretion with confidential materials; an ability to handle multiple tasks, manage special projects and work independently to meet deadlines; and a collaborative and service-oriented attitude are all essential.
Prefer familiarity with the programs of alumni organizations and/or higher education.
Boston College conducts background checks as part of the hiring process.
Boston College is an Affirmative Action/Equal Opportunity Employer.
Boston College - 20 months ago