Working Title Administrative Assistant, Facilities Department
Role Title Non-Classified
Job Open Date 11-08-2013
Job Close Date
Jobs close at 5pm EST. 11-22-2013
Job Type Detail
Definition Wage Non-Faculty- W-1
Is this position funded in whole or in part by the American Recovery & Reinvestment Act (Stimulus Package)? No
Hiring Range $10 - $16 per hour
Agency Richard Bland College (241)
Agency Website Click Here for Agency Website
Location Petersburg - 730
Position Number AAFAC
Job Posting Number 0074262
Does this position have telework options? No
Type of Recruitment
Definition General Public - G
Job Description Richard Bland College (RBC) of the College of William & Mary in Virginia is seeking a part-time Administrative Assistant for the on-campus Director of Property Management. The purpose of this position is to manage administrative and financial functions in support of Property Management operations. Primary responsibilities include executive administrative-level support to the Director including complex spread sheets; calendar management; handling phone calls and messaging; greeting visitors; organization of divisional and group meetings including agenda and logistics management; preparation and/or revision of presentation materials; procurement, shipping and receiving, mail handling; tagging and assisting in fixed asset management ability to multitask across multiple divisions and coordination of various committee meetings and materials in conjunction with the Property Management department. This position reports directly to the Director of Property Management and regularly handles sensitive matters and requires maintaining strict confidentiality and discretion. Additional responsibilities include:
- oversight of departmental correspondence including drafting, editing and proofreading
- assisting the Director with the development of departmental policies and procedures
- serving as liaison with various departments on campus as well as external contacts, and providing financial support including procurement card and purchase order administration, employee reimbursement processing, Banner report generation, and budget preparation/monitoring for the Director's subordinate departments as requested
- This position also provides special project work to support the efforts of the Director of Property Management as needed.
- Knowledge of procurement policies and procedures as well strong Microsoft Office skills
Minimum Qualifications RBC seeks a person with a blend of experience and credentials appropriate to the position.
Work requires significant knowledge of College policies, procedures, and organization of the division. Skills required of the successful candidate include: exceptional verbal and written communication skills; strong analytical, organizational, and problem-solving skills; demonstrated ability working with financial and business processes in a fast-paced environment with deadlines, ability to pay close attention to details; and specialized office skills including expert use of Microsoft office programs.
Preferred Qualifications Preferred candidates will have at least five years of progressively responsible administrative and office management experience, as well as experience working in higher education and with Banner Financials. Candidates with substantial background in accounting for the Virginia system of higher education are particularly encouraged to apply. Knowledge and experience in the Property Management, Housing and Facilities fields.
Special Requirements It is the practice of Richard Bland College to conduct in-depth background checks on all candidates identified as a finalist for employment consideration at the College. The type of background checks performed are dependent upon the type of position for which you have been identified as a finalist and may include: reference checks, criminal history including sexual offender registry checks, degree validation, DMV (driving) Record checks, license verification, credit report reviews, etc. The results of background checks are made available to the College employing officials. You will be requested to sign a reference release form, so your past schools and/or employers may be contacted concerning your academic or employment history.
Special Instructions to Applicants The anticipated hire date for this position is December 10, 2013. Qualifications MUST be clearly addressed on the State application. Richard Bland College of the College of William and Mary is part of the state university system of the Commonwealth of Virginia
Required Applicant Documents:
- Cover letter
- 3 professional letters of recommendation (in one pdf attachment)
Optional Applicant Documents
Required Applicant Documents Resume
- 17 months ago - save job