Notre Dame of Maryland University seeks an Administrative Assistant for Information Technology to provide support to the Director and the IT Staff . Essential functions include, but not limited to, screening calls and route to proper offices, arrange appointments and committee meetings, prepares, memos, letters and reports for the Director of IT and staff.
Supports Director’s office needs including :
Provide administrative support for the IT department including :
- Managing Director’s calendar, contact information, file system (hardcopy and electronic), and call processing/screening
- Scheduling and coordinating meetings and appropriate special events
- Processing invoices for payment and reconciling monthly IT purchases
- Coordinating various publications from the Director and Department
- Providing support for project management documentation
- Providing support for presentation materials and content
- Assisting with research and development of appropriate RFP’s and documents
- Assisting with budget preparation, audits and reporting
Supports various campus technology-related efforts including :
- Managing departmental calendar, public folders and general departmental communication as needed
- Managing procurement, inventory and budget information
- Collecting and disseminating mail, maintaining office files, ordering supplies, copying, faxing and assisting with publications and special mailings
- Supporting the report and billing needs relative to management of campus cell phones, pagers, special telephones, and other technology-related equipment
- Providing administrative support for appropriate special events and meetings
- Acting as student liaison
Qualified candidates will have an AA degree or minimum three years experience in a small-sized office environment. Experience using MS Office in a Windows environment: good working knowledge of Word, Excel, Power Point, OneNote, database usage and electronic e-mail. Experience using MS Project preferred.
Qualified candidates will also be able to exercise independent judgment using proactive and problem-solving skills to ensure a well-maintained work environment.
Skills required include: organizational, analytical, detail-oriented, problem solving, interpersonal relations, oral and written communication.
Normal office environment. Some overtime may be required
Notre Dame of Maryland University does not discriminate in its educational programs, activities or employment on the basis of race, color, national and ethnic origin, religion, sex, disability or age. The following person has been designated to handle inquiries regarding the non-discrimination policy: Vice President for Student Life, Notre Dame of Maryland University, 4701 North Charles Street, Baltimore, MD 21210, 410-532-5308. For all other employment inquiries, please contact Human Resources at 410-532-5898 or firstname.lastname@example.org .
Notre Dame of Maryland University is an EEO/AA employer.
For serious consideration, applicants interested in applying MUST submit the following information via online:
Contact information for three professional references