The Administrative Assistant for Marketing & Participation reports to the Director of Annual Giving for Marketing & Participation and is responsible for providing secretarial and administrative support to the Director, Associate Director and Assistant Director of Marketing & Participation. Primary responsibilities include scheduling meetings with internal departments; preparing statistical reports; drafting and typing correspondence as directed or needed; answering telephones and responding to inquiries made through the BC Fund's toll-free number and/or email account; scheduling meetings for the Director, Associate Director and Assistant Director; ordering supplies; preparing expense reports and reconciling purchasing-card monthly statements with receipts; assisting with the tracking and maintenance of budget and program expense information; tracking and maintaining a comprehensive record of marketing materials and responses; assisting with the preparation and staffing for meetings and special events; preparing and sending pledge reminders by email and mail, daily and weekly, and, processing Boston College payroll deduction requests for employee charitable giving.
*a high school diploma
*a minimum of three to five years of increasingly responsible administrative and secretarial experience in a professional setting, preferably in the development office at an institution of higher education
*accurate typing of 50 to 60 wpm
*a thorough knowledge of Windows based personal computers, Outlook e-mail and Microsoft Word, Excel, PowerPoint, and FileMaker Pro software
*Strong proofreading skills, attention to detail, excellent organizational and interpersonal skills
*ability to work well in a deadline-oriented environment
*discretion in handling confidential donor information
*a service-oriented attitude, as well as excellent spoken, written and telephone communication skills are essential
Boston College conducts background checks as part of the hiring process.
Boston College is an Affirmative Action/Equal Opportunity Employer.