Administrative Assistant, Office of Student Affairs
Columbia University - New York, NY

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Department

5102- BUS School Administration

Location

Morningside

Job Type

Support Staff Full-Time Regular

Bargaining Unit

Local 2110

If temporary, indicate duration

Hours Per Week

35

Job Family

Student Affairs

Salary Grade

8

Salary Range

$40,094.00 - $46,746.00

Advertised Summary Job Description

Reporting to the Assistant Dean, the Administrative Assistant provides administrative support to the Office of Student Affairs. The Administrative Assistant works together with the Program Coordinator in coordinating the day to day operations of the Office, including answering and directing phone calls, greeting guests and responding to inquiries. The Administrative Assistant will provide assistance as needed to the Office and its staff to ensure the smooth work-flow of the entire office. Responsibilities: 1. Provides administrative support to all officers in the department. This includes, but is not limited to, handling incoming calls, correspondence, in-person traffic, office mail, photocopying, departmental filing, data entry, etc. 2. Warmly greets guest and inquires about the nature of the visit. This includes extensive knowledge of department working to determining the appropriate response or referring the question to the relevant officer when necessary. 3. Communicates business school and office policies effectively and empathically. 4. Provides correspondence to students and alumni who request various documents and policy clarifications. 5. Supports the implementation of office sponsored events and programs such as final exams, graduation and orientation. 6. Coordinates and schedules meetings, conferences, and seminars on behalf of the department. 7. Conduct special projects/tasks as assigned by the Dean of Students or other staff

Minimum Qualifications for Grade Applicant MUST meet these minimum qualifications to be considered an applicant

High School Diploma or its equivalent required. Minimum of two years related experience, or the equivalent combination of education and experience required. Some college preferred.

Additional Position-Specific Minimum Qualifications Applicant MUST meet these minimum qualifications to be considered an applicant

Computer proficiency in word processing, database management and work with spreadsheets essential. Demonstrated excellent customer service required. Exceptional interpersonal, oral and written communication skills needed.

Preferred Qualifications

Special Instructions

Special Indications This position works with:
There are no special indications for this position

HIPAA Compliance training required

No

Participation in Medical Surveillance required

No

What type of posting? Is this a waiver request?

Standard Posting

Requisition Open Date

04-03-2013

Requisition Close Date

Open Until Filled

Quick Link

jobs.columbia.edu/applicants/Central?quickFind=135396

EEO Statement

Columbia University is an Equal Opportunity/Affirmative Action employer.

Local Hiring

Columbia University is committed to the hiring of qualified local residents.

Columbia University - 21 months ago - save job
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