Administrative Assistant (Sales)
Metro Sales, Inc. - Richfield, MN

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The general purpose of this position is to be a part of the support staff to sales personnel including sales managers and sales trainer and to provide back up for the switchboard/receptionist breaks; database project backup; miscellaneous projects as neede.

This is a full time position, hours are 7:45 - 4:45, Monday - Friday.

Duties include:
Answer sales calls/take messages/take & process sales leads in a timely manner

Type proposals, correspondence, memos, forms, etc, as requested/copying/filing

Switchboard back up for receptionist breaks, vacation, s/p days; close switchboard each night; greet customer / guests / in-coming deliveries; update welcome sign;security equipment

Data Entry: Aficio-League/OMD-Vision/Soaring; update sales territories

Back up to help to keep Demo Room picked up & machines in good working condition

Side by side comparisons

Sales Reports

Help distribute daily sales mail

Keep brochure & form drawers filled; paper stocked in copiers, update news center monthly

Help with Metro Messenger Newsletter

Maintain upstairs coffee bar and supplies; keep coffee bar area clean

Help Executive Secretary with projects

Score DISC Personal Profile Analysis

Send out applications, letters

Update sales team monthly lists

Be flexible enough to do any jobs that need to get done

Communicate effectively with other team associates and other departments

Required Skills

Ability to type 50+ wpm

Excellent customer service skills

Excellent grammatical, proofreading, spelling & punctuation skills

Excellent communication and organizational skills

Ability to multi-task in a fast-paced environment

Must be punctual

Must have a good attendance record

Maintain Professional dress code in business attire

Must have a positive, upbeat attitude and a great personality

Must be flexible enough to pitch in and help wherever needed

Required Experience

Intermediate to Advanced Excel knowledge

Windows-Microsoft Program knowledge

Office/secretarial experience

Switchboard experience is a plus