Administrative Assistant (Temp)
Southern Company - Pensacola Bay, FL

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Requisition Number

:

FPC2000646

State-Region

:

Florida-Pensacola Bay Area

Operating Company

:

Gulf Power Company

Description

Administrative Assistant (Temporary)

Gulf Power Materials Distribution Center

JOB SUMMARY

This temporary position provides overall administrative support to the Material Distribution Center Supervisor located at the General Warehouse. The position is responsible for ensuring that all daily administrative tasks for Southern Company applications Maximo, Energy Select and Investment Recovery requests are reviewed and completed according to set priorities.

JOB REQUIREMENTS

(Education, Experience, Knowledge, Skills

)

Education Requirements:
Associates Degree is desired

Experience:
At least 3 years experience in secretarial or similar administrative support.

Word, Excel, PowerPoint and Access required; computer experience in ERP systems, i.e. Maximo, SAP, Oracle or similar system preferred.

Knowledge, Skills and Abilities

Knowledge of warehousing and purchasing principles, practices, and procedures to perform efficient and effective administrative functions.

Attention to detail is essential

Organization and time management skills

Ability to effectively organize tasks, meet schedules, and deliver on customer commitments

Strong communication and interpersonal skills

Strong customer service skills including the ability to develop and maintain good client relationships

Strong analysis, problem solving, and root cause analysis skills

Self-starter; takes responsibility for success; ability to take ownership of work assignments

Build relationships and work in a team atmosphere

Provide and accept feedback

Ability to recommend new procedures or processes changes that would increase team effectiveness

JOB RESPONSIBILITIES

General administrative support including, but not limited to, keying documents, preparing reports, faxing, copying, answering phones, and maintaining files

The position is responsible for ensuring that all daily administrative tasks for Maximo, Energy Select and Investment Recovery requests are reviewed and completed according to set priorities.

This position must process requests and internal purchase orders in order to meet customer need dates. The position is also responsible for "cradle to grave" processing of appropriate documentation to meet compliance standards.

Resolve issues/ discrepancies with Purchase Orders.

Serve as a point of contact to personnel and suppliers in Buyer's absence

Create spread sheets as requested

Expedite purchase orders and deliveries as requested

Resolve invoice discrepancies

Working knowledge of Word and Excel and data entry

Understand / achieve Southern Company Supply Chain , organizational, and departmental goals, strategies and business plans

Ensure full compliance with Sarbanes-Oxley regulations and internal controls

Must currently live in the Pensacola FL area (preferred) or be willing to relocate at own expense. Relocation assistance is not available for this position.

Must be successful on the EEI Clerical Aptitude Test (SASS)

Must currently live in the Pensacola FL area (preferred) or be willing to relocate at own expense. Relocation assistance is not available for this position. This is a temporary position - benefits are not available.

Subject to Gulf Power tobacco policy: you must be free from all tobacco products (including but not limited to cigarettes, cigars, pipes, chew, snuff, patch and/or gum), at least six months prior to applying for this position.

Gulf Power Company

is an investor-owned electric utility with all of its common stock owned by Atlanta-based Southern Company.

Southern Company

(NYSE:
SO

) (NYSE: SO) is a super-regional energy company with 4.3 million customers and more than 42,000 megawatts of electric generating capacity in the Southeast. It is one of the largest producers of electricity in the U.S. Southern Company is the parent firm of Alabama Power, Georgia Power, Gulf Power, Mississippi Power, Southern Power, Southern Nuclear, SouthernLINC Wireless, and Southern Telecom. Southern Company brands are synonymous with excellent customer service, high reliability, and prices that are 15 percent below the national average.

We offer a competitive compensation package. Equal Opportunity Employer.

Required Tests

:

00003 - SASS (Clerical)

Job Level

:

Individual Contributor

Travel (Up to...)

:

No

Union/Covered

:

No

Work Location(s)

:

Corporate Office - 55 N. Q Street

55 N. Q Street

Pensacola

32505

Southern Company - 2 years ago - save job
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