Florida-Pensacola Bay Area
Gulf Power Company
Administrative Assistant (Temporary)
Gulf Power Materials Distribution Center
This temporary position provides overall administrative support to the Material Distribution Center Supervisor located at the General Warehouse. The position is responsible for ensuring that all daily administrative tasks for Southern Company applications Maximo, Energy Select and Investment Recovery requests are reviewed and completed according to set priorities.
(Education, Experience, Knowledge, Skills
Associates Degree is desired
At least 3 years experience in secretarial or similar administrative support.
Word, Excel, PowerPoint and Access required; computer experience in ERP systems, i.e. Maximo, SAP, Oracle or similar system preferred.
Knowledge, Skills and Abilities
Knowledge of warehousing and purchasing principles, practices, and procedures to perform efficient and effective administrative functions.
Attention to detail is essential
Organization and time management skills
Ability to effectively organize tasks, meet schedules, and deliver on customer commitments
Strong communication and interpersonal skills
Strong customer service skills including the ability to develop and maintain good client relationships
Strong analysis, problem solving, and root cause analysis skills
Self-starter; takes responsibility for success; ability to take ownership of work assignments
Build relationships and work in a team atmosphere
Provide and accept feedback
Ability to recommend new procedures or processes changes that would increase team effectiveness
General administrative support including, but not limited to, keying documents, preparing reports, faxing, copying, answering phones, and maintaining files
The position is responsible for ensuring that all daily administrative tasks for Maximo, Energy Select and Investment Recovery requests are reviewed and completed according to set priorities.
This position must process requests and internal purchase orders in order to meet customer need dates. The position is also responsible for "cradle to grave" processing of appropriate documentation to meet compliance standards.
Resolve issues/ discrepancies with Purchase Orders.
Serve as a point of contact to personnel and suppliers in Buyer's absence
Create spread sheets as requested
Expedite purchase orders and deliveries as requested
Resolve invoice discrepancies
Working knowledge of Word and Excel and data entry
Understand / achieve Southern Company Supply Chain , organizational, and departmental goals, strategies and business plans
Ensure full compliance with Sarbanes-Oxley regulations and internal controls
Must currently live in the Pensacola FL area (preferred) or be willing to relocate at own expense. Relocation assistance is not available for this position.
Must be successful on the EEI Clerical Aptitude Test (SASS)
Must currently live in the Pensacola FL area (preferred) or be willing to relocate at own expense. Relocation assistance is not available for this position. This is a temporary position - benefits are not available.
Subject to Gulf Power tobacco policy: you must be free from all tobacco products (including but not limited to cigarettes, cigars, pipes, chew, snuff, patch and/or gum), at least six months prior to applying for this position.
Gulf Power Company
is an investor-owned electric utility with all of its common stock owned by Atlanta-based Southern Company.
) (NYSE: SO) is a super-regional energy company with 4.3 million customers and more than 42,000 megawatts of electric generating capacity in the Southeast. It is one of the largest producers of electricity in the U.S. Southern Company is the parent firm of Alabama Power, Georgia Power, Gulf Power, Mississippi Power, Southern Power, Southern Nuclear, SouthernLINC Wireless, and Southern Telecom. Southern Company brands are synonymous with excellent customer service, high reliability, and prices that are 15 percent below the national average.
We offer a competitive compensation package. Equal Opportunity Employer.
00003 - SASS (Clerical)
Travel (Up to...)
Corporate Office - 55 N. Q Street
55 N. Q Street
Southern Company - 2 years ago