Administrative Assistant - Weekends Only
Performs a full range of administrative support duties and facilitates workflow through a manager's office, typically reports to a middle- to upper-level manager, and may receive project work consistent with the skills and skill level found in the jobs other work. Duties: Receives and refers visitors and telephone callers within the department, ensuring that callers reach their intended destination. Drafts and types standard letters and memoranda from specific instructions and prepares documents for distribution. Maintains and updates established web sites with the assistance of basic web publishing software applications. Creates and maintains sensitive department records; uses data to prepare letters and memoranda at the direction of the supervisor. Gathers and summarizes data from various sources in order to complete reports and special projects. Organizes and maintains records of supervisor's projects and correspondence, and follows up on pending items. Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.). Responds to inquiries from internal and external customers that do not require the supervisor's attention. Refers complex requests to appropriate staff members. Facilitates and organizes workflow through the supervisor's office, ensuring that all items requiring follow up action are addressed by the supervisor.