Administrative Assistant 3
NJVC, LLC - Chantilly, VA

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JOB SUMMARY

Incumbent will serve as an Administrative Assistant for Transport’s Service area Managers. The ideal candidate will possess strong verbal and written communication skills and proficient in all software applications appropriate to job. Candidate will be the lead administrator of the Transport comprehensive skills database, which will include a skills assessment for all employees.

Detailed Description

PRIMARY DUTIES AND RESPONSIBILITIES

Incumbent will serve as an Administrative Assistant for Transport’s Service area Managers. The ideal candidate will possess strong verbal and written communication skills and Proficient in all software applications appropriate to job. Candidate will be the lead administrator of the Transport comprehensive skills database, which will include a skills assessment for all employees. Candidate will develop, implement and manage a comprehensive training plan for Transport Services personnel. Candidate will assist the managers in researching, and identifying, specific technical training courses. Candidate will track and report training status of personnel and scheduled training courses. Candidate will coordinate travel and expense reporting for the service area team as requested. Candidate will be expected to perform duties of a highly discretionary nature in a fast paced customer service oriented environment. Maturity when dealing with customers, both internal and external, the ability to multi-task, flexibility, and the ability to maintain confidentiality are necessary as well.

Duties and qualifications, identifying both essential and marginal duties:

Provide administrative support to team, and management

Schedule appointments, provide information to callers and take messages

Compose memos, transcribe notes, research and create presentations

Greet vendors, customers, job applicants and other visitors, and arrange for transportation services, when needed

Route incoming calls and place outgoing calls

Work to foster cooperation and coordination with others

Complete tasks on schedule with quality

Responsible for administration and maintenance of training plans

Run reports and provide metrics to management weekly, monthly or on an as needed basis

Assist with the implementation of the Transport training plan and associated operating procedures

Must be able to multi-task

Responsible for performing other duties as assigned

Job Requirements

EXPERIENCE REQUIREMENTS

This position requires a HS and 2-4 years of experience or equivalent related work experience.
Proficient in all software applications appropriate to job (including but not limited to NJVC Travel Net, NJVC expense reporting).

Typical physical demands include: a high degree of manual dexterity to sufficiently perform computer functions on a keyboard, produce materials on a PC and operate basic office equipment, normal or corrected vision and hearing, extensive sitting, mobility sufficient to visit with departments or employees throughout NJVC.

TS/SCI is preferred, if not currently held, the ability to obtain is required.

NJVC, LLC - 14 months ago - save job - block
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About this company
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An Alaska Native Corporation, Chenega Corporation has gone from landowner to business titan. Founded in 1974 to represent the Chenega people...