Administrative Assistant Energy Efficiency Commercial & Industrial Sector
ICF International 167 reviews - Portland, OR

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About ICF International

ICF International (NASDAQ: ICFI) partners with government and commercial clients to deliver professional services and technology solutions in the energy and climate change; environment and infrastructure; health, human services, and social programs; and homeland security and defense markets. The firm combines passion for its work with industry expertise and innovative analytics to produce compelling results throughout the entire program life cycle, from research and analysis through implementation and improvement. Since 1969, ICF has been serving government at all levels, major corporations, and multilateral institutions. More than 4,500 employees serve these clients worldwide. ICF's Web site is

Job Description

To support our growth, ICF is adding staff to its energy efficiency team in the Portland, Oregon area to support a wide range of energy efficiency programs. Our clients include utilities, recognizable Fortune 500 global corporations, as well as a variety of industry, and Government organizations. We are seeking an established Administrative Assistant. You should have the unique combination of interpersonal and analytical skills that will make you a critical member of our team from the day you arrive. We place a premium on creativity, an ability to work independently when necessary but to function as part of a team, a drive to succeed, and a commitment to client satisfaction. The Administrative Assistant will assist with various tasks to ensure smooth daily operations of the energy efficiency staff. This position will require working with a variety of staff with various technical backgrounds in order to support their projects and their daily office needs. This multi-faceted position will include assisting and potentially leading a variety of project-based tasks in support of report preparation, proposal preparation, scheduling, and invoicing. It will also include typical administration duties needed to keep the office organized and functioning well. Daily interactions with staff and clients will require a candidate with a professional and positive demeanor both in-person and on the phone.

Key Responsibilities

Work as part of the Commercial & Industrial energy efficiency team ensuring that the evaluation, implementation and verification of utility sponsored energy efficiency projects are successfully executed.

Manage all office needs including ordering supplies, meeting set-up, and facilitating any IT or facility issues

Assist with preparing and distributing monthly invoices

Manage and maintain office equipment

Prepare basic form letters, transmittals, and marketing text.

Prepare and maintain spreadsheets for vendor invoice tracking

Prepare basic schedules, calendar, and timeline documents

Format items in Word or Excel

Document production materials including copying and binding

AA or equivalent degree with 2+ years of experience as office assistant/reception

Proficient with Microsoft Office products

Outstanding analytical, writing and communication skills

Excellent interpersonal skills and customer relationship management skills

Ability to prioritize and multitask, and ability to work in a fast pace environment

Professional Skills

Sound business ethics, including the protection of proprietary and confidential information

Ability to apply detailed knowledge of organizational procedures to make independent decisions and serve as a credible resource for a senior management team

Ability to work with all levels of internal staff, as well as outside clients and vendors

Excellent problem solving skills with ability to analyze situations, identify existing or potential problems and recommend solutions

Proficiency in MS Office Applications (Word, PowerPoint, Outlook, Excel)

Ability to be flexible to handle multiple priorities

ICF offers an excellent benefits package, an award winning talent development program, and fosters a highly skilled, energized and empowered work force.

ICF International is an Equal Opportunity and Affirmative Action Employer - M/F/D/V

About this company
167 reviews
ICF International (NASDAQ:ICFI) provides professional services and technology solutions that deliver beneficial impact in areas critical to...