PROMOTIONAL AND OPEN COMPETITIVE
POSITION: ADMINISTRATIVE ASSISTANT I
SITE/ASSIGNMENT: THIS IS TO ESTABLISH AN ELIGIBILITY LIST. THIS POSITION IS 8 HOURS PER DAY, 228-239 DAYS PER YEAR.
FILING DEADLINE: FRIDAY, NOVEMBER 1, 2013 AT 4:00 P.M.; APPLY ON-LINE @ www.vvuhsd.org or http://agency.governmentjobs.com/vvuhsd/default.cfm.
A TYPING TEST DEMONSTRATING A CORRECTED RATE OF 50 WPM OR MORE IS REQUIRED AT TIME OF SUBMITTAL OF APPLIATION.
YOU MAY GO TO WEB SITE www.typingtest.com TO TAKE A TYPING TEST. NO NEED TO ORDER A TYPING CERTIFICATE JUST PRINT TYPING RESULTS AND UPLOAD AS AN ATTACHMENT.
SALARY: RANGE 33 $17.15 - $20.85 PER HOUR
TESTING DATE: WEDNESDAY, NOVEMBER 13, 2013 AT 8:30 A.M.
Victor Valley Union High School District – Board Room, Bldg. #6
16350 Mojave Drive, Victorville, CA 92395
A PHOTO ID WILL BE REQUIRED FOR ADMITTANCE TO TESTING
Under the direction of an Assistant Principal or Dean of Students, perform a variety of responsible clerical and secretarial functions in support of a designated school office's operations; relieve the administrator of routine administrative matters.
Minimum Qualifications Required to Apply:
Any combination equivalent to: graduation from high school supplemented by courses in secretarial science or related field and two years of responsible clerical or secretarial experience.
Perform administrative and/or secretarial duties in support of an Assistant Principal or Dean of Students, relieving the administrator of routine administrative matters as appropriate; independently compose letters, memoranda and bulletins as directed. E
Coordinate the assigned office and serve as primary contact and reference source for staff, students, parents and the public; provide information and explain policies and procedures over the phone or in personal contacts with parents, students or school personnel as appropriate. E
Schedule and coordinate meetings, appointments and conferences for the administrator; support the administrator with student discipline by preparing, processing, distributing and filing related documents, and notifying involved individuals of disciplinary action to be completed. E
Provide lead direction and review for other office personnel and student workers as assigned; assist office personnel with various responsibilities as needed. E
Compile and type correspondence, bulletins, student behavior reports and reports; type from rough drafts or verbal instructions a variety of materials such as letters, memoranda, bulletins, reports and statistical data. E
Compile, prepare and maintain school office records and consolidate reports as directed by the administrator; maintain records for such areas as inventory, discipline, suspensions and expulsions, ASB, facilities use, activities calendar and monies owed the school. E
Operate a variety of office machines including a computer terminal, personal computer with various software applications, typewriter, copier, dictation equipment, portable communication devices, camera, laminator, and calculator. E
Provide assistance to students regarding a variety of student activities; establish eligibility lists for sports participants; photograph students to laminate and provide student ID's.
Assist with contacting parents and guardians regarding ill or injured students; dispense first aid and medications as certified according to established procedures.
Receive, receipt, balance and deposit student body (ASB) and District funds; write ASB checks and maintain balance of accounts; receive notices and maintain records of money owed the District by students; accept payment and issue shop cards.
Assist students and parents in obtaining and returning homework assignments due to illness; provide information and assist students and parents in obtaining home teachers due to prolonged medical absence from school.
Maintain constant radio contact with proctors, teachers and administrators; request assistance and provide information as needed.
Assure timely communications between supervisor, staff, students, parents and the public; inform supervisor, teachers and others of events, dates, field trips and other activities.
Receive and review applications for free and reduced meals; determine family eligibility and notify food services of student eligibility; perform annual eligibility verifications.
Requisition, receive, store and distribute supplies and office materials; maintain an adequate materials and equipment inventory.
Perform related duties as assigned.
Knowledge, Skills & Abilities / Working Conditions:
Modern office practices, procedures and equipment.
Receptionist and telephone techniques and etiquette.
School office terminology, practices and procedures.
Financial and statistical record-keeping techniques.
Laws, rules and regulations related to assigned activities.
Policies and objectives of assigned program and activities.
District organization, operations, policies and objectives.
Principles of training and providing work direction.
Health and safety regulations.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Oral and written communication skills.
Applicable sections of State Education Code and other applicable laws.
Interpersonal skills using tact, patience and courtesy.
Operation of office machines including computer equipment.
Perform and coordinate office, secretarial and clerical work in support of an Assistant Principal or Dean of Students.
Interpret, apply and explain school and District policies, rules and objectives.
Work independently with little direction.
Understand and interpret rules and written directions and apply to specific situations.
Perform problem-solving tasks requiring independent judgment.
Compose correspondence independently.
Perform duties effectively with many demands on time and constant interruptions.
Type and/or use word processors accurately at an acceptable rate of speed.
Establish and maintain effective working relationships with others.
Meet schedules and time lines.
Plan and organize work.
Maintain records and prepare reports.
Work confidentially with discretion.
Make arithmetic calculations quickly and accurately.
Communicate effectively both orally and in writing.