Administrative Assistant I
Watson Pharmaceuticals - Olive Branch, MS

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Summary:
Under general supervision, provides administrative duties and support to an

Associate Director, Manager or Supervisor of the Company.

Essential Job Functions:
This is not intended as a comprehensive list; it is intended to provide a

representative summary of the major duties and responsibilities. Incumbent(s) may not be

required to perform all duties listed, and may be required to perform additional, position-specific

tasks.

·

Carries out responsibilities in accordance with the organization’s policies, procedures,

and state, federal and local laws.

·

Functions with a moderate degree of independence, works on small size projects,

interacts effectively with all levels—both inside and outside the Company, sets priorities

with general direction, manages confidential/sensitive materials, makes decisions of

moderate importance in the absence of the Associate Director, Manager or Supervisor.

·

Screens incoming calls and correspondence; responds to general questions from internal

and external customers independently when appropriate regarding area of responsibility.

·

Maintains confidential and sensitive information including personnel files.

·

Manages Associate Director, Manager or Supervisor’s calendar, independently

schedules appointments, and generates department calendar to relevant individuals.

·

Arranges travel plans and itineraries, compiles documents for travel related meetings;

assists with preparation of expense reports in accordance with company requirements

and procedures.

·

Composes and edits letters, memoranda, reports and presentations; generates and

revises correspondence and handles processing of a variety of reports and paperwork.

·

May develop, coordinate and maintain relational database system to provide

management with accurate project costs and product related information; ensures

historical tracking and reporting of data and performance.

·

May assist in arranging programs, events or conferences by arranging facilities, caterer,

multimedia systems, issuing information and invitations, coordinating speakers, and

controlling event budget.

·

Ensures project deadlines and performance standards are established and met.

·

Ensures compliance with all Company policies and procedures, including safety rules and

regulations.

·

High degree of professionalism with external and internal contacts.

·

Performs related duties as assigned.

Qualifications

Knowledge of

:

·

Administrative and secretarial practices and procedures.

·

Principles and practices of budget preparation and administration.

·

Pertinent Federal and State laws related to area of assignment and personnel.

·

Business English usage, spelling, grammar and punctuation.

·

Intermediate business and personal computer hardware and software applications.

·

Current Company policies, practices and procedures, including safety rules and

regulations.

Skill in:
·

Analyzing and troubleshooting problems, identifying solutions, recommending and

implementing methods, procedures and/or techniques for resolution.

·

Responding to sensitive and confidential inquiries from management, employees and regulatory agencies.

·

Preparing and presenting complex management reports.

·

Communicating clearly and concisely, both orally and in writing.

·

Operating and maintaining scientific, business and personal database computer systems.

·

Excellent mathematical proficiency.

·

Managing multiple projects, duties and assignments.

·

Establishing and maintaining cooperative working relationships with others.

Education

Minimum Qualifications

: High school diploma, and one (1) to two (2) years administrative

support experience, preferably in pharmaceutical industry environment; or an equivalent

combination of education and experience. Associate’s Degree or college coursework preferred.

Watson Pharmaceuticals - 21 months ago - save job - block
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