Administrative Assistant II, Machine Learning Department
Carnegie Mellon University - Pittsburgh, PA

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Responsible for general administration and management of both education and research activities for multiple high-level faculty. Coordinates and handles administrative processes for large student and staff teams under each faculty member. Handles complex project administration such as: planning, contracts, event coordination, team communication, organization, budgeting, financial tracking, and Oracle system transactions. Prepares reports with information gathered from a variety of internal and external sources. Identifies variances and works with other departments and external stakeholders to ensure coordinated administrative efforts. Provides wide variety of administrative support. Organizes and expedites flow of work within teams. Performs investigations in order to respond to requests and summarize findings. Acts as a training resource to less experienced administrative staff. Oversees student assistants.

Qualifications
: Minimum:
  • Education: High School/GED
  • Experience: At least 5 or more years of related experience, preferably in an academic environment.
  • Skills: Understanding and application of program/project management to theoretical knowledge of specific field related to particular position (i.e. Information Science, Finance, Business Administration, etc.); ability to function competently in a team environment; excellent analytical, organizational, reasoning and problem solving skills; ability to interact effectively with campus community and external customers; excellent verbal and written communication skills; computer literacy; ability to maintain accurate and detailed records. May require supervisory skills depending on position.
  • Physical Mobility: Primarily sedentary with some mobility i.e., may be required to travel to other campus locations; some bending, stretching and lifting up to several reams of paper.
  • Environmental Conditions: Usual office setting; contact with monitor for long periods of time;
  • Mental: Ability to pay close attention to detail, meet inflexible deadlines, remain calm during difficult situations, work under pressure and work with frequent interruptions, direct others.
  • Other: In order to meet deadlines, occasional evening or weekend hours may be required.
Preferred:
  • Education: Associate's degree or equivalent combination of training and experience
  • Experience: Experience in an academic setting as well as some supervisory, project and team lead experience.
  • Skills: Computer technical abilities. Knowledge of diverse software packages and electronic systems. Flexibility in working on various hardware, Internet and cloud environments.
  • Mental: Emotional intelligence.

Job Function : Administrative Assistants
Primary Location : United States-Pennsylvania-Pittsburgh
FT/PT Status : Regular Full Time
Organization : MLD: MACHINE LEARNING DEPARTMENT

Minimum Education Level : High School/GED
Preferred Education Level : Associate's Degree or equivalent
Salary : Negotiable

Carnegie Mellon University - 7 months ago - save job - block
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