Administrative Assistant II
University of Southern California - Los Angeles, CA

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The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the "Trojan Family," which is comprised of the faculty, students and staff that make the university what it is. USC's Dana and David Dornsife College of Letters, Arts & Sciences, The Department of Psychology is seeking an Administrative Assistant II to join it's team. Job responsibilities include: Organizes and expedites flow of work through supervisor's office and/or administrative department. Initiates follow-up action. Serves as resource to others on departmental and University procedures or in the resolution of moderate to complex problems or issues. Interacts with University offices and/or supervisor's subordinates to facilitate communications and information exchange. Composes and produces a variety of business correspondence, reports, confidential documents and/or forms, and related materials or guides the work of other staff who produce these materials. Reviews and signs, as authorized. Ensures confidentiality and controls access to sensitive information such as faculty or staff personnel files. Coordinates department public relations functions, as assigned, such as special events, conferences, seminars, etc. Arranges with vendors for sites, facilities, catering, guest accommodations, etc. Coordinates production and/or distribution of promotional materials. Assists in contracts and grants administration. Monitors budgets, prepares and submits reports. Interacts with University contract administrators and funding agency officers to provide information, resolve problems and coordinate on-site visits. Researches and gathers data for departmental reports. Conducts preliminary analysis of data. Recommends report content and format to display findings most effectively. Maintains and modifies the school's or department's web site including content, graphical and multimedia displays and communications. Gathers feedback for web site improvement and enhancement. Tests, maintains and ensures functionality of links. Monitors web site for consistency, cross-referencing and compliance with University standards for web site content and development. Assists in budget preparation by gathering historical data in a limited area, such as materials and supplies or salaries. Tracks and monitors assigned budget expenditures and/or special actions and reports on variances. Provides projections, as requested. Screens and prioritizes incoming calls, determining what contact or action is required for satisfactory disposition. Responds to inquiries or requests for information or refers to supervisor, as appropriate. Maintains unit or departmental database and related records. Enters and/or verifies database transactions. Provides technical support and design of enhancements. Assists in maintaining office equipment and purchases. Provides guidance and direction to staff and/or student workers, as assigned. Schedules, assigns or prioritizes workloads. Sets appropriate deadlines. Performs other related duties as assigned or requested. The University reserves the right to add or change duties at any time

Minimum Qualifications:
Minimum Education:
Bachelor's degree Combined experience/education as substitute for minimum education

Minimum Experience:
3 years

Minimum Field of Expertise:
Secretarial or specialized clerical and administrative experience

Preferred Qualifications

Preferred Education:
Bachelor's degree

Preferred Experience:
4 years

Preferred Field of Expertise:
Position Type:
Existing

Special Instructions to Applicants:
Quicklink for Posting:
jobs.usc.edu/applicants/Central?quickFind=68298

University of Southern California - 17 months ago - save job - block
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