Administrative Assistant II
University of Southern California - San Diego, CA

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POSITION IS LOCATED IN SAN DIEGO, CA Administrative Assistant II needed for the School of Social Work San Diego Academic Center. Organizes and expedites flow of work through supervisor's office and/or administrative department. Initiates follow-up action. Serves as resource to others on departmental and University procedures or in the resolution of moderate to complex problems or issues. Interacts with University offices and/or supervisor's subordinates to facilitate communications and information exchange. Composes and produces a variety of business correspondence, reports, confidential documents and/or forms, and related materials or guides the work of other staff who produce these materials. Reviews and signs, as authorized. Coordinates department public relations functions, as assigned, such as special events, conferences, seminars, etc. Arranges with vendors for sites, facilities, catering, guest accommodations, etc. Coordinates production and/or distribution of promotional materials. Researches and gathers data for departmental reports. Conducts preliminary analysis of data. Recommends report content and format to display findings most effectively. Assists in budget preparation by gathering historical data in a limited area, such as materials and supplies or salaries. Tracks and monitors assigned budget expenditures and/or special actions and reports on variances. Provides projections, as requested. Screens and prioritizes incoming calls, determining what contact or action is required for satisfactory disposition. Responds to inquiries or requests for information or refers to supervisor, as appropriate. Maintains unit or departmental database and related records. Enters and/or verifies database transactions. Provides technical support and design of enhancements. Assists in maintaining office equipment and purchases. Provides guidance and direction to staff and/or student workers, as assigned. Schedules, assigns or prioritizes workloads. Sets appropriate deadlines.

Minimum Qualifications:
Minimum Education:
Bachelor's degree Combined experience/education as substitute for minimum education

Minimum Experience:
3 years

Minimum Field of Expertise:
Secretarial or specialized clerical and administrative experience

Preferred Qualifications

Preferred Education:
Bachelor's degree

Preferred Experience:
4 years

Preferred Field of Expertise:
Position Type:

Special Instructions to Applicants:
Quicklink for Posting:

University of Southern California - 2 years ago - save job
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