Senior Administrative Assistant Job
VMware 220 reviews - Palo Alto, CA

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Posting Title Senior Administrative Assistant About Us VMware is the leader in virtualization and cloud infrastructure solutions that enable our more than 400,000 enterprise and SMB customers to thrive in the Cloud Era by simplifying, automating and transforming the way they build, deliver and consume IT. As a team, our employees thrive on forward momentum. We are an engine of opportunity fueled by the transformative products and solutions we bring to market, the passion and trust we inspire in our customers, and our collaborative drive to imagine, define and deliver the future of IT through cloud computing. With 13,000+ employees and 50+ locations worldwide, we are a passionate, innovative and driven group of people inspired by the opportunity to actively learn and contribute something back to the broader community. Connect with us at Job Description We are seeking an experienced Administrative Assistant to provide support to members of VMware's Sr. Finance Leaders.

Responsibilities of the Administrative Assistant include, but are not limited to, the following:
  • Field all incoming calls
  • Heavy calendaring and email management using Zimbra email client. Will train.
  • Coordination and planning for meetings, conference calls and special events, including arrangement of logistics, meeting space, communications and catering
  • Attend and take notes during weekly meetings and follow-up on action items
  • Arrange and confirm local, domestic and international travel for the Executive and other members of the organization
  • Facilitate communication with all levels of management, both internal and external
  • Create, edit and proofread business communications and documents utilizing MS Word, Excel and PowerPoint
  • Prepare/track expense reports
  • Receive visitors
  • Create & track PRs & POs as required
  • Special projects on an as-needed basis
  • E-mail, fax, scan and copy documents
  • Associate/Bachelor's degree preferred and at least three years of experience at a technology company
  • 5 + years executive level support required, VP-level preferred for a public, billion $+ company
  • Extremely strong organizational, project and time management skills; detail-oriented
  • Intermediate to Advanced level skills with Powerpoint, Excel, MS Word, Outlook
  • Strong sense of urgency and efficiency in completing work
  • Ability to take self-initiative and be proactive
  • Ability to multi-task and prioritize workload
  • Ability to recognize and appropriately handle highly sensitive and confidential material and information
  • Excellent verbal and written communication skills
  • Professional demeanor and presentation Location Palo Alto, CA, US Is this a remote or multiple location position? No
Requisition Number 40314BR

About this company
220 reviews
VMware is the leader in cloud infrastructure, business mobility and virtualization software. A pioneer in the use of virtualization and...