Administrative Assistant View
The University of Kansas Medical Center - Kansas City, KS

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Works directly with the Chairperson to ensure all office functions are managed effectively and efficiently. Coordinates tasks and schedules on a daily basis. Maintains Chairperson's calendar. Provides guidance and assistance to faculty and students. Provides front-desk/customer service assistance to patients and procedural assistance to the clinical staff to ensure smooth and efficient clinical operations. Position requires significant in-person and telephone interaction with patients, care providers, faculty, students and staff.

Required Qualifications

Bachelor's degree in business, public administration, education or related field; four years of relevant experience may be substituted for education. A minimum of five years administrative support experience, in one or more responsible positions in which independent judgment was exercised. Must have demonstrated excellence in: organizational skills; public relations; oral and written communications; effective management of multiple tasks; and proficiency in application software packages such as Microsoft Office. Must be able to adhere to confidentiality policies and HIPAA requirements.

Preferred Qualifications

Demonstrated ability to be innovative, self-starting and to recognize the appropriate levels at which these abilities should be exercised. Prior experience in a healthcare clinical environment and experience in patient Scheduling, Check In/Check Out, and Charge Journal management.

Instructions for applying

Please complete an electronic application and click the "Apply for this Posting" button at the top of the page.


Duty (1) Description

OFFICE ADMINISTRATION: Works directly with the Department Chairperson to ensure all office functions are managed effectively and efficiency. Assists the Chairperson with planning, administration and operations of the department.

Maintains the Chairperson's calendar including making appointments.

Answers telephones, takes messages, drafts and types confidential correspondence, completes administrative and/or financial forms, analyzes data and maintains files.

Duty (1) Essential or Marginal


Duty (2) Description

ASSIST/GUIDE FACULTY: Coordinates meetings for the Department Chair and faculty. Schedules classrooms. Distributes course evaluations. Prepares Advisor/Advisee list. Monitors grade rosters. Distributes class rosters. Maintains the educational resource room. Orders test materials.

Duty (2) Essential or Marginal


Duty (3) Description

ASSIST/GUIDE STUDENTS: Assist with clinic questions/needs. Assist with student enrollment. Prepare all necessary student administrative paperwork (Do-All Forms, Change of Grade, Count Toward Degree). Provide information to Student Affairs Coordinator in the School of Allied Health for Graduation and Student Recognition Ceremony. Plans special events such as Reception for Graduates and other social events.

Duty (3) Essential or Marginal


Duty (4) Description

CLINICAL SUPPORT: Schedules hearing and speech evaluations. Independently administers the patient registration, obtains and verifies insurance benefits to ensure payment and prepares necessary billing paperwork. Responsible for the collection and maintenance of money collected until deposited. Independently composes letters and correspondence to referring physicians and insurance companies. Determines action approval or routing of in-coming requests (telephone or mail) with a level of sufficient detail to maintain sound business practices. Maintains confidential patient files in compliance with local policies and HIPAA.

Duty (4) Essential or Marginal


Duty (5) Description

Other projects as assigned by Chairperson or designee.

Duty (5) Essential or Marginal


Duty (6) Description

Duty (6) Essential or Marginal

Duty (7) Description

Duty (7) Essential or Marginal

Duty (8) Description

Duty (8) Essential or Marginal

Duty (9) Description

Duty (9) Essential or Marginal

Duty (10) Description

Duty (10) Essential or Marginal

Mental/Cognitive Requirements:

Comprehend and use basic language, either written or spoken, to communicate information and ideas


Comprehend and use technical or professional language, either written or spoken, to communicate complex ideas



Perform numerical operations using basic counting, adding, subtracting, multiplying or dividing


Perform Complex quantitative calculations or reasoning using algebra, geometry, statistics, or abstract symbols


Problem Solving

Formulate and apply appropriate course of action for routine or familiar situations


Use logic to define problem, collect information, establish facts, draw valid conclusions, interpret information and deal with abstract variables for unique or unfamiliar situations


Other Mental/Cognitive Requirements (please describe)

Physical Activities

Repetitive Motion - Repeating movements of arms, hands, wrists

Frequently (2.5 to 5.5 hours/day)

Talk - Express or exchange ideas verbally

Frequently (2.5 to 5.5 hours/day)

Hear - Perceive sound by ear

Frequently (2.5 to 5.5 hours/day)

See - Obtain impressions through the eye

Constantly (5.5+ hours/day)

Level of physical activity


Physical Requirements

Kneel- Bend legs at knee, come to rest on knees

Not Applicable

Crouch/Squat - Bend body down and forward, bending legs and spine

Not Applicable

Crawl - Move on hands, knees and feet

Not Applicable

Climb - Ascend/descend ladders, stairs, ramps

Not Applicable


Frequently (2.5 to 5.5 hours/day)


Occasionally (.5 to 2.5 hours/day)

Walk - Move about on foot

Occasionally (.5 to 2.5 hours/day)

Average distance per shift

Stoop - Bend downward and forward at waist

Not Applicable

Lift - Raise or lower 10 lbs. from one level to another

Not Applicable

Lift - Raise or lower 25 lbs. from one level to another

Not Applicable

Carry - Transport an object

Not Applicable

Push - Press with steady force, thrust objects forward, downward, outward

Not Applicable

Pull - Drag or tug objects

Not Applicable

Turn/twist - Move a body part in circular motion

Not Applicable

Bend - Bend downward and forward by bending the spine at waist

Not Applicable

Balance - Exceeding ordinary body equilibrium

Not Applicable

Reach - Extend hands and arms in any direction

Not Applicable

Handle - Seize, hold, turn with hands

Not Applicable

Ability to distinguish color

Not Applicable

Other Physical Activity (please describe)

Average amount of time for other physical activity

The University of Kansas Medical Center - 19 months ago - save job - block
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