Administrative Assistant
AIDS Healthcare Foundation - Los Angeles, CA

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Does the idea of doing something that really makes a difference in people's lives while being well compensated intrigue you? Are you looking to work for an organization that encourages growth and success from each and every one of its employees? If so, AIDS Healthcare Foundation is the place for you!

Founded in 1987, AIDS Healthcare Foundation is the largest specialized provider of HIV/AIDS medical care in the nation. Our mission is to provide cutting edge medicine and advocacy, regardless of ability to pay. Through our healthcare centers, pharmacies, health plan, research and other activities, AHF provides access to the latest HIV treatments for all who need them.

AHF is searching for a Full-Time Administrative Assistant to support the Director of the Public Health Division. The salary for this position is $15-$17/hr depending on experience.

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Essential Duties & Responsibilities

Includes the following. Other duties may be assigned.

Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer.

Composes and types routine correspondence and assists in the formatting and editing of policy papers and other external documents.

Organizes and maintains file system, and files correspondence and other records.

Answers and screens Director's telephone calls, and arranges conference calls.

Coordinates Director's schedule and makes appointments.

Greets scheduled visitors and conducts to appropriate area or person.

Arranges and coordinates travel schedules and reservations.

Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.

Makes copies of correspondence or other printed materials.

Prepares outgoing mail and correspondence, including e-mail and faxes.

Orders and maintains supplies for Director.

Prepares records such as agendas, notices, minutes and meetings.

Screens incoming calls and correspondence.

Participation in AHF Meetings/Committees as directed

Supervisory Responsibilities

This job has no supervisory responsibilities.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Associate's degree (A.A.) or equivalent from two-year college or technical school required, Bachelor's Degree preferred; and/or one to three years related experience and/or training; or equivalent combination of education and experience.

Computer/Software Skills & Abilities

Word processing and database skills. Familiarity with Microsoft Office including, Powerpoint and Outlook required.

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