Administrative Assistant
ARCADIS - Seattle, WA

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At ARCADIS, our strength is our people. Our team consists of highly skilled problem-solvers and effective communicators. Our pragmatic perspectives have been built through years of hands-on exposure to the complexities and pitfalls of capital construction. We are a diverse family of like-minded professionals who are committed to achieving excellence on behalf of our clients; and, because of our national and international reach, we are able to provide this depth of resources and diversity of expertise, often with locally-based staff.

With 21,000 people worldwide and 2.4 billion in revenues the company has an extensive international network that is supported by strong local market positions. We rank among the top 10 management and engineering consultancies in the world. In Europe, Brazil and Chile we have a top 5 position. In the global environmental market we are positioned in the top 3.

Position responsibilities include, but are not limited to:
We are seeking a detail oriented, well organized, dependable Administrative Assistant to join our Seattle, WA office.

  • Assist Project Managers with report preparation, including; formatting documents, typing reports and tables, copying, binding, and mailing.
  • Conduct project research including; internet searches for project related background materials, technical editing, word processing, document development and production activities.
  • Prepare marketing materials including staff/office matrices, SOQs, brochures, and proposal documents.
  • Document and file management, including both hard copy and electronic project files.
  • Budget and schedule tracking for projects and assist in preparation of invoices for projects.
  • Create and format power point presentations, organize conference calls, set up meetings, manage logistics of in-house meetings, and make travel arrangements for project teams.
  • Order supplies for the office and collect and distribute mail, faxes, deliveries, etc. and maintain office equipment including,; copier, printers, faxes, etc.
  • Be point of contact for landlord for problems in office space such as heating, air conditioning, etc. and for internal operations, such as; telephone service, ordering computer supplies, etc.
  • Help manage office expense budget and assist in preparing expense reports and time sheets as needed.
  • Assist Location Leader in complying with other company requirements.
  • Greet visitors and answer telephone calls as needed.
  • Work week hours anticipated at 32-40 hours.
Position requirements include:
  • Preferably an associate degree with some science or engineering background or at least 2 years of college coursework completed
  • Minimum 2 year's experience as an administrative assistant.
  • Good familiarity with computer and office equipment operations.
  • Excellent knowledge of Microsoft Word, Excel, Outlook, Powerpoint, Adobe Acrobat.
  • Preferably familiarity with desktop publishing software.
  • Ability and willingness to learn new software such as Microsoft Project.
  • Must be able to operate independently and take initiative.
  • Excellent communication skills (both written and verbal), problem solving, time management and strong organizational skills, ability to be resourceful, multi-task, be detail-oriented and able to meet a variety of deadlines.
Required Minimum Qualifications:
  • Minimum years of experience: 2 years
  • Education required: HS Diploma
Preferred Qualifications:
  • Education preferred: Associates Degree
  • Skills preferred: Proficient experience with Microsoft products, computers and Microsoft Project.
  • This position does not require travel. Travel amount is negligible.
  • A valid driver's license and clean driving record is required for this position.
  • This position does not manage others.
ARCADIS is an Equal Opportunity Employer M/F/D/V

DIRECT APPLICANTS ONLY - NO AGENCIES PLEASE

With 21,000 people worldwide and 2.4 billion in revenues the company has an extensive international network that is supported by strong local market positions. We rank among the top 10 management and engineering consultancies in the world. In Europe, Brazil and Chile we have a top 5 position. In the global environmental market we are positioned in the top 3.

Position responsibilities include, but are not limited to:
We are seeking a detail oriented, well organized, dependable Administrative Assistant to join our Seattle, WA office.

  • Assist Project Managers with report preparation, including; formatting documents, typing reports and tables, copying, binding, and mailing.
  • Conduct project research including; internet searches for project related background materials, technical editing, word processing, document development and production activities.
  • Prepare marketing materials including staff/office matrices, SOQs, brochures, and proposal documents.
  • Document and file management, including both hard copy and electronic project files.
  • Budget and schedule tracking for projects and assist in preparation of invoices for projects.
  • Create and format power point presentations, organize conference calls, set up meetings, manage logistics of in-house meetings, and make travel arrangements for project teams.
  • Order supplies for the office and collect and distribute mail, faxes, deliveries, etc. and maintain office equipment including,; copier, printers, faxes, etc.
  • Be point of contact for landlord for problems in office space such as heating, air conditioning, etc. and for internal operations, such as; telephone service, ordering computer supplies, etc.
  • Help manage office expense budget and assist in preparing expense reports and time sheets as needed.
  • Assist Location Leader in complying with other company requirements.
  • Greet visitors and answer telephone calls as needed.
  • Work week hours anticipated at 32-40 hours.
Position requirements include:
  • Preferably an associate degree with some science or engineering background or at least 2 years of college coursework completed
  • Minimum 2 year's experience as an administrative assistant.
  • Good familiarity with computer and office equipment operations.
  • Excellent knowledge of Microsoft Word, Excel, Outlook, Powerpoint, Adobe Acrobat.
  • Preferably familiarity with desktop publishing software.
  • Ability and willingness to learn new software such as Microsoft Project.
  • Must be able to operate independently and take initiative.
  • Excellent communication skills (both written and verbal), problem solving, time management and strong organizational skills, ability to be resourceful, multi-task, be detail-oriented and able to meet a variety of deadlines.
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  • Minimum years of experience: 2 years
  • Education required: HS Diploma
Preferred Qualifications:
  • Education preferred: Associates Degree
  • Skills preferred: Proficient experience with Microsoft products, computers and Microsoft Project.
  • This position does not require travel. Travel amount is negligible.
  • A valid driver's license and clean driving record is required for this position.
  • This position does not manage others.
ARCADIS is an Equal Opportunity Employer M/F/D/V

DIRECT APPLICANTS ONLY - NO AGENCIES PLEASE

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ARCADIS - 20 months ago - save job - block
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About this company
38 reviews
ARCADIS US is the US arm of Netherlands-based environmental and engineering services company ARCADIS. The company provides consulting,...