Administrative Assistant
Adler Professional School of Psychology - Chicago, IL

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JOB DESCRIPTION

Administrative Assistant

Department: Community Engagement

Job Purpose: The Administrative Assistant for the Department of Community Engagement
will work with Department staff ensure daily office operations are performed to maintain
positive relationships with students, faculty and community partners.

Principal Responsibilities:
  • Function as the first point of contact for requests for information.
  • Provide general administrative support such as filing, copying, setting up meetings, planning campus events, responding to phone calls and emails, and other tasks as assigned.
  • Maintain student files and tracking for all department internship programs and assist in the maintenance and upkeep of online intern database
  • Track internal and external correspondence for the department and provide information when needed
  • Reconcile Visa credit card statements; order and maintain department inventory and supplies
  • Support elements of the student internship placement process.
  • Work closely with work study students or interns assigned to the Department.
  • Other duties as assigned

Universal Core Behaviors:
Communication:
  • Effectively expresses oneself in all oral and written communications.
  • Exhibits good listening and comprehension skills.
  • Keeps others informed, as well as responds, in a timely manner.
  • Demonstrates match between words and actions.
  • Responds with tact, diplomacy, respect and composure when dealing with others.
  • Promotes the spirit and essence of the Schools Vision, Mission, Values and Key Strategies through
both verbal and written communication.

Teamwork and Collaboration:
  • Cooperates with others toward the achievement of common goals.
  • Seeks consensus and win-win solutions to problems and conflicts.
  • Contributes actively and participates fully in team initiatives.
  • Puts success of the team above own interests.
  • Builds and maintains constructive work relationships

Responsive to Change:
  • Supports changes in the work environment.
  • Displays a proactive, problem-solving approach toward work.
  • Committed to life-long learning by continuously increasing skills, knowledge and effectiveness.
  • Actively seeks and initiates creative and innovative solutions.
  • Exercises sound, accurate and informed independent judgment when needed.

Quality-Driven and Accountable:
  • Results-oriented and committed to quality through continuous process improvement.
  • Eliminates ineffective activities and closes performance gaps.
  • Anticipates and responds to customer needs.
  • Monitors own performance, accept responsibility for actions and actively seeks feedback.
  • Meets deadlines and completes projects and activities in professional, timely manner.
  • Seeks opportunities to increase productivity and/or reduce costs while maintaining highest quality standards (fiscally responsible).

Support of Vision, Mission, Values, Key Strategies:
  • Supports and models the Schools Values of: social interest, compassion, justice, respect for the individual, honors diversity and difference, intellectual rigor, optimism and collaboration.
  • Articulates the Schools Vision, Mission, and Key Strategies in a way to educate others.
  • Demonstrates active commitment in advancing the Schools Vision, Mission and Key Strategies.
  • Exhibits personal integrity, honesty, zeal and compassion.
  • Aligns work processes to advance the Schools strategic plan and key strategies.

Basic Qualifications:

Experience/Training:
  • Bachelors degree required; experience in higher education preferred
  • Superior organizational skills
  • Excellent written and oral communication skills
  • Detail-oriented and quick thinker
  • Must be a self-starter, capable of taking initiative and working independently on projects
  • Ability to work with diverse groups and populations
  • Knowledge about or experience with service learning, community engagement, social justice and/or community partnerships a plus
  • Must have working knowledge of Microsoft Word, Excel, Powerpoint and Internet applications
  • Ability to work as part of a team
  • Experience with database management