Administrative Assistant
Administrative Office of the U.S. Courts - Washington, DC

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The Administrative Office (AO), an agency of the Judicial Branch of the Federal government, is committed to serving and supporting the Federal court system of the United States. The AO provides a broad range of legislative, legal, financial, technology, management, administrative and program support services to the Federal courts.

AO positions are classified and paid under a broad-banded system with the exception of positions in the AO Executive Service. Salary is commensurate with experience. Most AO employees are eligible for full Federal and Judiciary benefits.

The AO is committed to attracting the best and brightest applicants in our support of the Third Branch of government. We take pride in serving the Judicial Branch and supporting its mission to provide equal justice under law.

TRAVEL REQUIRED
  • 25% or Greater
  • Approximately six trips per year of four to five days to assist with the management of meeting logistics on site.

RELOCATION AUTHORIZED
  • No

KEY REQUIREMENTS
  • More than one selection may be made from this announcement.
  • Selectees may be subject to a one-year trial period.
  • Selectee must favorably complete a background investigation.
  • All requirements must be met by the closing date of this announcement.

DUTIES: Back to top This position is located in the Defender Services Office (DSO) which has the responsibility for administering the federally appointed counsel program consisting of federal public defenders, community defender organizations and private panel attorneys. The Defender Services program operates pursuant to the Criminal Justice Act (CJA), 18 U.S.C. § 3006A. The incumbent of this position will serve in the DSO’s Training Division performing the functions of a meeting coordinator.

Duties include but are not limited to:

  • Assisting in publicizing training events, including creating, printing, and communicating announcements to targeted participants;
  • Providing on-site support to the Attorney Advisor and Meeting Planner assigned to the conference;
  • Performing administrative functions related to a Training Division team’s work on training webinars;
  • Keeping training registration and travel databases current, including deleting old conferences and meetings within the databases, and duplicate records;
  • Answering, orally or in writing, inquiries from potential conference attendees and redirecting them to other staff members when necessary;
  • Establishing, organizing, and maintaining office files, records, and directories; Gathering, shipping, and distributing seminar equipment and materials for Training Division Staff and training program participants and faculty;
  • Preparing CD-Roms or on-line versions of training program materials;
  • Securing Continuing Legal Education (CLE) credits from the appropriate source;
  • Assisting as required with the creation and management of individual training event budgets;
  • Preparing requisition requests as necessary for implementation of the branch’s training programs;
  • Providing back-up secretarial assistance as needed; and
  • Performing general projects/tasks as assigned.


  • QUALIFICATIONS REQUIRED: Back to top Applicants must have demonstrated experience as listed below. This requirement is according to the AO Classification, Compensation, and Recruitment Systems which include interpretive guidance and reference to the OPM Operating Manual for Qualification Standards for General Schedule Positions. Specialized Experience: Applicants must have at least one year of specialized experience which is in or directly related to the line of work of this position. Specialized experience is experience that has provided the applicant with the demonstrated ability to organize, prioritize, and coordinate multiple work assignments and detailed tasks similar to those identified among the major duties and involving managers and a variety of staff in a time-sensitive office environment.

    Selective Factor: The person selected for this position must have experience performing meeting coordinator tasks in support of large conferences and/or meetings. This includes all of the following:
    • Making arrangements for conferences and/or meetings;
    • Drafting and formatting documents associated with conferences and/or meetings;
    • Managing conference and/or meeting registration;
    • Communicating with conference and/or meeting attendees; and
    • Assisting with the management of on-site logistics.

    CONDITIONS OF EMPLOYMENT:

  • All information is subject to verification. Applicants are advised that false answers or omissions of information on application materials or inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.
  • Selection for this position is contingent upon completion of OF-306, Declaration for Federal Employment during the pre-employment process and proof of U.S. citizenship or, for noncitizens, proof of authorization to work in the United States and proof of entitlement to receive compensation. Additional information on the employment of non-citizens can be found at: https://help.usajobs.gov/index.php/Employment_of_Non-citizens . For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States, please refer to http://www.uscis.gov/files/form/i-9.pdf .
  • A background security investigation is required for all selectees. Appointment will be subject to a selectee’s successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements may be grounds for appropriate personnel action. A background security reinvestigation or supplemental investigation may be required at a later time.
  • All new AO employees must identify a financial institution for direct deposit of pay before appointment.
  • If selected for first-time appointment to the Federal government, you may be required to serve a trial period. Failure to complete successfully the trial period may result in termination of employment.
  • If selected for a supervisory position, you will be required to serve a supervisory probationary period. Failure to complete successfully the probationary period can result in return to a position comparable to the one held immediately before supervisory assignment, or if you were not a Federal employee, you may be moved to a position one level below the supervisory position. An employee serving a trial period may be removed from employment under provisions of the AO's trial period policy.
  • If appointed to a temporary position, management may have the discretion of converting the position to permanent depending upon funding and staffing allocation.
  • Relocation expenses may be provided, but only if authorized by the Director of the AO.
  • The selectee of this position may be assigned to an official duty station outside the advertised area.


  • HOW YOU WILL BE EVALUATED: We will review your resume and supporting documentation and compare this information to your responses on the occupational questionnaire to determine if you meet the minimum qualifications for this job. If you meet the minimum qualifications for this job, we will evaluate your application package, to assess the quality, depth, and complexity of your accomplishments, experience, and education as they relate to the requirements listed in this vacancy announcement.

    You should be aware that your ratings are subject to evaluation and verification. If a determination is made that you have rated yourself higher than is supported by your resume and/or narrative responses, you will be assigned a rating commensurate to your described experience. Failure to submit the mandatory narrative responses will result in not receiving full consideration and/or rating credit. Deliberate attempts to falsify information may be grounds for not selecting you, withdrawing an offer of employment, or dismissal after being employed.

    BENEFITS: Back to top The AO offers a number of exceptional benefits to its employees. The Thurgood Marshall Federal Judiciary Building in Washington , DC has an on-site fitness center, health unit, credit union, day care center, and cafeteria. Located in the Capitol Hill area next to Union Station, the AO is accessible by public transportation, including Metro and the MARC and VRE commuter trains. As an AO employee, you may be eligible to participate in the following benefits programs: http://www.uscourts.gov/uscourts/Careers/aopd/AO_Benefits.pdf

    OTHER INFORMATION: The AO is an Equal Opportunity Employer.

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