Administrative Assistant
Alameda County Office Of Education - Hayward, CA

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THE POSITION: Under direction of a Department Director, provides administrative assistance and performs technical or specialized assistance in the functional operations of the unit. TYPICAL DUTIES: Organizes, and coordinates the administrative aspects of the units’ office operations. Performs advanced clerical and secretarial tasks in the conduct of unit operations. Prepares correspondence, reports, and other documents regarding unit operations. Establishes and maintains filing and recordkeeping systems. Performs research, compiles data, and prepares recommendations of special projects as directed by unit manager. Assists in the development of, and monitors, budgets. Administers the schedule and coordinates the activities of the unit Director. Coordinates the development and maintenance of policies and procedures required for unit administration. May coordinate departmental functions with external agencies. Maintains a collection of reference materials and consults, directs and provides technical assistance regarding their use to other departments and outside agencies. Provides assistance to the unit Manager, staff and outside agencies regarding personnel, budget, and related matters; prepares reports. May direct staff, assign work, and provide feedback related to staff performance. Coordinates workshops, may include presentation of the workshop, development, design and layout of promotional materials; and selection of presenters. Orders, receives, and maintains inventory of office supplies and equipment. Screens incoming phone calls; receives, opens, and distributes mail; prepares mass mailings. Performs related duties as required.

QUALIFICATIONS: Associate's degree (A. A.) preferred; four years of progressively responsible related experience and/or training; or equivalent combination of education and experience. DESIREABLE: Proficiency in MicroSoft Excel and MicroSoft Outlook LOCATION: Alameda County Office of Education, 313 West Winton, Hayward, CA

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