Administrative Assistant
Allied Technology Group - Chesapeake, VA

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Position Summary: Performs a wide range of administrative and reception functions in support of a fast-paced government contracting office. Perform difficult and complex assignments for an organization, department, or group of professionals related to preparing correspondence and reports, answering and screening telephone calls, receiving visitors, processing mail, arranging travel, and other assorted clerical tasks.

Position Description: Individuals assigned to this position perform the more difficult and complex assignments for an organization, department, or group of professionals related to preparing correspondence and reports, answering and screening telephone calls, receiving visitors, processing mail, arranging travel, and other assorted clerical tasks. PC literacy is needed, including basic knowledge of hardware, software, and systems related to assigned work.

Individuals possess and apply a broad knowledge of principles, practices, and procedures of administrative support. They are able to interpret administrative and clerical needs and translate these to administrative support tasks as well as to communicate analytical conclusions and recommended solutions, to write clear and concise work-related documentation, and to establish and maintain effective working relationships with internal and external clients, staff, and management. Errors can cause substantial delay, expense, and inefficiency. Incumbents work under deadlines and may be subject to extreme workloads.

Individuals assigned to this position require limited direction. The ability to communicate well, both verbally and in writing, is needed.

Responsibilities:
1. Prepares correspondence, reports, memoranda, charts and tables, presentations, and other documentation using a PC and software adopted as standard by ATG or a client.

Gathers research and other background information

Compiles and writes reports and correspondence

Prepares meeting agenda

Types documents

Designs spreadsheets

Proofreads copy to ensure accuracy

Maintains databases

2. Answers and screens telephone calls.

Receives incoming calls

Takes and delivers messages timely

Makes appointment for a supervisor and/or team of professionals

Arranges for adequate telephone coverage when not present to take calls

3. Greets visitors.

Receives visitors

Maintains visitor log

Directs visitors to appropriate staff member

4. Processes mail.

Opens incoming mail

Distributes mail

Processes outgoing mail

5. Arranges travel.

Receives travel requests

Completes travel arrangements and makes reservations

Develops travel itineraries

Receives and processes expense reports

6. Performs related administrative and clerical duties.

Copies and binds documents

Creates and maintains computer-based and paper files

Schedules and maintains Outlook calendar of appointments

Arranges and/or attends meetings, collects proceedings and agenda items, and distributes records to attendees

Performs duties related to the financial and/or operational activities of the organization

Explains requirements of the supervisor to staff members, client representatives, or others as needed

Resolves questions and problems as directed by supervisor

7. Develops solutions to defined administrative support problems. Reports progress on problem resolution to management.

Determines solutions in accordance with administrative policies and procedures

Recommends actions

Documents recommendations and actions taken

8. Prepares activity and status reports as required.

Reports problems and problem resolution to management

Documents activities

Maintains documentation

9. Provides support to more senior assistants and administrative staff.

Maintains effective working relationships with management and colleagues

Follows through on commitments

Meets deadlines

Minimum Qualifications:
High school diploma or GED

Four (4) years of applicable experience, including experience related to assigned work.

Preferred Qualifications:
Previous experience with Government Contracting

Experience with Deltek Time and Expense Modules

Associate Degree in a Business-related field.

Allied Technology Group provides a full range of complex, innovative engineering and information management solutions to U.S. Government clients including the Departments of Defense, State, Homeland Security and various civilian Departments and Agencies. For the past 25 years, we have exceeded corporate and client expectations by focusing on each client’s absolute satisfaction.

Allied Technology Group is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, gender, age, national origin, disability, veteran status, or any other characteristic protected by federal, state or local law.

Allied Technology offers the following benefits to our employees:

Health Care Benefits
Vision Rider
Dental Care Benefits
Life Insurance & Accidental Death & Dismemberment coverage
Paid Vacation

Paid Sick Leave

Paid Holidays
Long & Short Term Disability
401(k) Retirement Savings Program
Education & Training Assistance
Professional Association Dues
Direct Deposit

Allied Technology Group - 19 months ago - save job - block
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