Administrative Assistant
American Cancer Society - Gainesville, FL

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Save Lives. Fulfill Yours.

As the largest voluntary health organization, the American Cancer Society is passionately committed to saving lives from cancer. They are working to create a world with less cancer and more birthdays – a world where cancer never steals another year from anyone’s life. The ACS combines relentless passion with the wisdom of nearly a century of experience to make this vision a reality, and they get results. The ACS saves lives by helping people stay well, helping people get well, by finding cures, and fighting back. Thanks in part to this work; nearly 12 million cancer survivors and countless others who have avoided the disease will celebrate a birthday this year.

Staff have a unique opportunity to save lives through direct mission impact while fulfilling personal and career objectives. The American Cancer Society values accountability and high performance and rewards those teams and team members who continually improve their capability and contribution. The American Cancer Society is also dedicated to hiring and retaining a diverse workforce to help achieve our mission.

Provide comprehensive administrative support necessary to achieve all area income, advocacy and cancer control goals and objectives

• Manage and organize unit files and records.
• Prepare wide range of reports as required.
• Ensure all constituent information is entered into Siebel in accordance with Division standards.
• Manage all aspects of meeting arrangements (meeting rooms, meals, travel, hotel accommodations, etc.)
• Maintain current information/resources such as crisis management, workers compensation, etc.
• Maintain sufficient office supplies and materials.
• Manage multiple projects as assigned by manager.
Additional Responsibilities
• Ensure time and attendance for area staff are recorded properly in ADI Time System.
• Assist in gathering and submitting paperwork for new hires.
• Prepare and distribute meeting agendas and minutes.

Position Requirements

ACS is an equal opportunity employer and actively seeks candidates from diverse backgrounds including women, communities of color, the LGBT community, veterans, and people with disabilities.

1-3 years of progressively responsible administrative support experience, or an equivalent combination of education and experience, demonstrated ability to take and prepare meeting minutes, demonstrated ability to type 60 wpm and proficiency with MS Office software.

• Results Oriented
• Volunteer/Staff Partnership
• Communication Effectiveness
• Constituent-Focused
• Cultural Competency/Inclusiveness
• Judgment and Decision Making
• Business Acumen
• Change Catalyst

Essential Functions:
• Ability to sit for extended periods of time
• Data entry requirements for extended periods of time
• Occasional automobile travel within assigned geographical area during both daylight and night time hours
• Transportation of materials to various event/meeting sites
• Ability to lift and carry up to 40lbs
• Availability to work extended hours outside standard 9-5 office hours
• Occasional work in alternative environments including both indoor and outdoor sites
• Interface with both internal and external constituents and attend assigned face to face meetings

About this company
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The American Cancer Society is the nationwide community-based voluntary health organization dedicated to eliminating cancer as a major...