AmeriCold Logistics, the largest provider of temperature controlled distribution services in the US, is seeking an Administrative Assistant to join the team at our San Antonio, TX facility.
Primary Responsibility: Provides administrative support for the facility. Duties include clerical, financial bookeeping, general administration, customer service duties, and SAP purshasing and accounts payables.
1. Answer phones, greet visitors, and pass out applications in a courteous manner. 2. Open, sort and distribute mail. 3. Prepare reports, letters, memos, presentations and special projects as directed. 4. Prepare outgoing mail, Federal Express packages, and send faxes as needed. 5. Record product shipment and receipts. 6. File company and associate paperwork. 7. Assist with hiring, workers’ compensation administration, payroll, and SAP software practices and processes. 8. Order office and facility supplies as needed. 9. Prepare reports of customer activities. 10. Process accounts payable; retrieve and review all bills, obtain General Manager’s approval, and mail appropriate documentation. 11. Assist General Manger with budget preparation. Maintain confidentiality of all documents, correspondence and communications. 12. Promote a safe work environment through personal actions. Identify any safety concerns, as well as cost saving opportunities. 13. SAP processin an recordkeeing. 14. Customer Sevice Representative duties. 15. Other duties as assigned.
Qualifications and Requirements:
High school diploma or general education degree (GED) plus three years general office experience or equivalent combination of training and experience.
Experienced with SAP software, AS/400, and Microsoft Office (including Excel, Powerpoint and Word).
Good customer service skills.
Typing speed of at least 30 words per minute.
Strong organizational skills.
Ability to communicate effectively with variety of individuals. Physical Requirements: While performing the essential functions of this job, the associate is frequently required to sit; hear or talk: use close vision; use hands to grasp, handle or feel objects; and type and manipulate controls. Associate is occasionally required to use distance vision, stand, kneel or crouch and lift up to 10 lbs.
To apply: only qualified and local candidates with related experience will be considered. Pre-employment Drug & Alcohol Screening Required. EOE M/F/D/V
Keyword: Administrative Assistant, Office
Americold - 19 months ago
In business to keep cool, AmeriCold Logistics is a leading provider of temperature-controlled warehousing, distribution, and...