Administrative Assistant
Anthelio - Dallas, TX

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Anthelio is seeking a Administrative Sales Coordinator with the production, printing and distribution of sales related information such as Request for Proposal responses and Proposals.

Position Summary Under general supervision and according to established policies and procedures, schedules appointments, gives information to callers, takes dictation, and otherwise relieves officials of clerical work and minor administrative and business detail.

Duties and Responsibilities:

Essential Functions: q Welcomes on-site visitors, determines nature of business and announces visitors to appropriate personnel

q Answers all phone calls within three rings, screens calls and provides prompt and courteous assistance to each internal or external contact

q Routes incoming calls to appropriate party or provides complete return call information

q Takes dictation and transcribes notes on computer, or transcribes from voice recordings

q Composes and types routine correspondence

q Creates and prepares a variety of specialized reports using various database or spreadsheet programs

q Responsible for opening, sorting and distributing mail

q Maintains departmental calendar and schedules tentative appointments

q Organizes meetings, programs, events or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget

q Directs preparation of records such as agendas, notices, minutes and resolutions for corporate meetings

q Arranges and coordinates travel schedules and reservations

q Maintains standard office and related departmental supplies, as needed. Prepares purchase orders and obtains necessary signatures for processing

q Creates and maintains departmental filing system to ensure smooth retrieval of information

Other Duties and Responsibilities:

q May perform other duties as necessary to meet company and department objectives

Education, Experience & Licensure:

q Associate’s degree or equivalent from two-year college or technical school; or five years related experience and/or training; or equivalent combination of education and experience

About this company
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Anthelio is the largest independent provider of "Information Technology" and "Business Process" services to hospitals,...