Administrative Assistant
Arthur J. Gallagher - Lafayette, CA

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Administrative Assistant - 09432

Arthur J. Gallagher, Inc., one of the world's largest insurance brokers, provides a full range of retail and wholesale property/casualty (P/C) brokerage and alternative risk transfer services globally, as well as employee benefit brokerage, consulting, and actuarial services in the United States. We also offer claims and information management, risk control consulting, and appraisal services to clients around the world.

At Arthur J. Gallagher Risk Management Services (AJGRMS) , we deliver a full range of insurance and risk management products and services, including traditional and loss-sensitive coverages, captives, alternative risk solutions, and financial products, from offices throughout the United States and Canada, and operations in Bermuda and Puerto Rico.

Position Summary :

The Administrative Assistant provides a wide variety of administrative and staff support services to assigned department, business unit, manager or executive.

Essential Duties and Responsibilities:
  • Under limited supervision, composes, designs, edits and prepares non-routine and moderately complex correspondence, reports and presentation materials
  • Prepares, controls and scans various documents
  • Maintains business spreadsheets
  • Receives and distributes incoming calls, messages, faxes and mail; scans documents as necessary
  • Responds to varied information requests
  • Maintains departmental databases by gathering and entering data
  • Coordinates meetings and travel arrangements for assigned area(s)
  • Creates and maintains files and systems for record retention and retrieval, purchasing, department payroll, expense reporting, timekeeping administration
  • Evaluates and revises administrative departmental procedures and processes to improve office efficiency
  • Orders and maintains departmental office supplies
  • Serves as a backup to other administrative assistants, switchboard and/or receptionist as needed
  • Other duties as assigned
Additional Considerations:


  • High school diploma
  • Two or more years experience providing administrative support in a professional environment
  • Proficiency in Microsoft Office (Word, Excel, Powerpoint, Outlook) is required.
  • Associates Degree, professional certification or equivalent training and experience
Work Traits:
  • Excellent organizational skills
  • Ability to facilitate multiple tasks simultaneously
  • Strong verbal and written communication skills
U.S. Eligibility Requirements:
  • Interested candidates must submit an application and resume/CV online to be considered
  • Must be 18 years of age or older
  • Must be willing to submit to a background investigation; any offer of employment is conditioned upon the successful completion of a background investigation
  • Must have unrestricted work authorization to work in the United States. For U.S. employment opportunities, Gallagher hires U.S. citizens, permanent residents, asylees, refugees, and temporary residents. Temporary residence does not include those with non-immigrant work authorization (F, J, H or L visas), such as students in practical training status. Exceptions to these requirements will be determined based on shortage of qualified candidates with a particular skill. Gallagher will require proof of work authorization
  • Must be willing to execute Gallagher's Employee Agreement or Confidentiality and Non-Disclosure Agreement which require, among other things, post-employment obligations relating to non-solicitation, confidentiality and non-disclosure
Gallagher offers competitive salaries and benefits, including: medical/dental/vision plans, life and accident insurance, 401(K), employee stock purchase plan, educational expense reimbursement, employee assistance program, flexible work hours (availability varies by office and job function) training programs, matching gift program, and more.

Gallagher believes that all persons are entitled to equal employment opportunity and does not discriminate against nor favor any applicant because of race, color, religion, sex, age, veteran status, disability, national origin, or any other legally protected status. Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified applicant with a disability, unless the accommodation would impose an undue hardship on the operation of our business.

Arthur J. Gallagher & Co - 21 months ago - save job
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