Administrative Assistant
BDO USA, LLP - Atlanta, GA

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An Administrative Assistant is charged with providing clerical support to assigned department by using administrative systems, procedures and policies and monitoring and completing various administrative projects. In this capacity, the Administrative Assistant will be charged with supplying administrative support to assigned management members.

External Job Description - Essential Duties/Functions
  • Makes travel arrangements for assigned management
  • Coordinates meeting and conference call arrangements, including coordination of rooms, technical resources and catering for assigned management
  • Creates and edits all correspondence related to assigned management
  • Copies and collates reports; scans documents, as needed
  • Receives and sends correspondence by mail, e-mail and fax
  • Maintains calendars for assigned Partners and other members of management
  • Assists with time and expense entry for assigned Partners and other members of management
  • Interacts with clients in person and via phone
  • Provides reception and office services relief (i.e. mail/file/stocking kitchens, etc.), as needed
  • Aids in maintaining the professional appearance of conference rooms and common areas
Additional duties an Administrative Assistant may perform:
  • Scans and saves workpapers submitted by clients
  • Drafts engagement letters to clients
  • Processes and sends tax returns to clients
  • Manages and monitors GoFileRoom
  • Assists Office Administrator with obtaining coding and approval for vendor invoices
  • Processes and mails client invoices
  • Assists with tax and/or audit scheduling
  • Other duties as required
External Job Description - Qualifications

  • High School Diploma or GED required
  • Bachelor’s degree preferred
  • Three (3) or more years of administrative experience required
  • Professional Services experience (public accounting, banking, financial services or legal) preferred
  • Experience managing a team preferred
  • Advanced level of proficiency in Microsoft Office Suite required
  • Experience with PeopleSoft Financials preferred
Other Knowledge, Skills & Abilities:
  • Displays superior verbal and written communication skills, including advanced knowledge of current grammar and punctuation standards
  • Capable of working and communicating effectively with professionals at all levels
  • Possesses advanced-level knowledge of popular word processing and administrative programs
  • Possesses superior customer service skills
  • Ability to work in a deadline-driven environment and handle multiple projects / tasks with an attention to detail
  • Ability to successfully multi-task while working independently or in coordination with other administrative or management professionals
  • Understands and maintains the confidentiality of all information
  • Ability to effectively utilize multi-line telephone system

BDO USA, LLP - 22 months ago - save job - block
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