Administrative Assistant
BP - Carson, CA

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Carson Role synopsis Administrative Assistant at BP’s Carson Business Unit supporting the Calciner facility with general administrative duties. Key accountabilities • Responsible for salaried payroll administration for the Calciner. Payroll functions include but are not limited to, exception reporting, special compensation reporting, and filing copies of back-up documentation for hourly and salaried personnel (e.g. jury duty, death in the family).
  • Provide the Plant Manager, Production Manager, Maintenance and Engineering Manager, HSSE Manager, and all employees support with administrative duties, including but not limited to, recordkeeping, travel, expense reports, meetings, catering, etc.
  • Responsible for supply ordering, maintaining copier, fax, and printer equipment, maintain databases and e-mail distribution lists, distribute mail, etc.
  • Attend monthly Admin meetings of CBU Admin Assistants.
  • Act as central resource for e-expense system, and support as necessary.
  • Maintain accuracy and integrity of all environmental documentation and file systems.
  • Recognition Point Person for Calciner which includes ordering and distributing gas cards and maintaining online tracking of expenses. Manage Recognition budget. Ensure monthly reports are issued to Calciner Leadership team.
  • Support new employee on-boarding as well as exits, including NTID’s, Q drive and software application access, Amex, business cards, nameplates, phone set-up, computer and office set-up.
  • Organize/setup meetings, catered lunches.
  • Responsible for Community Support activities. Calciner Point Person for CBU Charity Committee. Liaison with staff at Avalon High School to support their needs, participate in their annual Graduation & Award Ceremony, coordinate yearly donation through GPA for their Scholarship Fund. Coordinate Holiday Food & Toy drive for Harbor Interfaith Services.
  • Responsible for Control of Work filing compliance.
  • Maintain Calciner MSDS database in DMS.
  • Support recordkeeping as DMS Administrator and Records Retention Administrator.
  • Support the Calciner Joint Health and Safety Committee, schedule meetings and take meeting minutes.
  • Act as Calciner first point of contact, including calls, visitors, troubleshooting, knowing where to find things and people.
  • Additional duties may be required as assigned. Essential Education High School graduate or equivalent certificate. 5 plus years administrative experience required. Essential experience and job requirements Excellent organizational skills with attention to detail and accuracy are required. Proficient computer skills are essential in Word, Excel, Access and PowerPoint. Familiarity with Maximo, DMS and ERIS a plus. Must have excellent written and oral communication skills. Self-starter with a high degree of initiative and able to function independently as well as be able to interact effectively with people and work as part of a team. Must be flexible as this role has many differing demands supporting the entire Calciner facility. Desirable criteria & qualifications Excellent organizational skills with attention to detail and accuracy are required. Proficient computer skills are essential in Word, Excel, Access and PowerPoint. Familiarity with Maximo, DMS and ERIS a plus. Must have excellent written and oral communication skills. Self-starter with a high degree of initiative and able to function independently as well as be able to interact effectively with people and work as part of a team. Must be flexible as this role has many differing demands supporting the entire Calciner facility. Relocation available No Travel required No Is this a part time position? No About BP N/A Disclaimer If you are selected for the position, your employment will be contingent upon submission to and successful completion of a post-offer/pre-placement drug test (and alcohol screening if required by the role) as well as pre-placement verification of the information and qualifications provided during the selection process. BP is an equal opportunity employer. Segment Refining & Marketing Removal Time 23:59 (GMT-05:00) Eastern Time (US & Canada) Removal Date 31-Jan-2013

BP - 21 months ago - save job
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About this company
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BP p.l.c. (BP) is an oil company, operating through its subsidiaries. With effect from January 1, 2008, it operated in two business...