JOB SCOPE/SUMMARY: |
· Provide administrative support to the department
· Assist in preparation of purchasing requests and enter requisitions
· Organize and coordinate meetings, travel and maintain corporate records
· Maintain a professional and customer service oriented representation to all who call or visit the department
Assist VP and assigned departmental personnel in budget review and capital expenditure meetings; take notes and research and/or correct any discrepancies discussed.
Review invoices for capital and non-capital items prior to approval and research and resolve any discrepancies.
Enter requisitions into SAP, periodically review Open Purchase Order Report with the Buyer and resolve any discrepancies.
Liaison between VP, Regional VPs and assigned departmental managers and supervisors.
Administer various employee programs such as uniform programs or activity programs.
Coordinate travel arrangements for assigned departmental personnel.
Coordinate and participate in special events for assigned departmental facilities.
Distribute reports to all Regional Managers as appropriate.
Complete and submit expense reports for assigned departmental managers.
Educational attainment equivalent to high school graduation
Thorough experience in office administration, accounting, purchasing and general office support
KNOWLEDGE/SKILLS/ABILITIES RECOMMENDED FOR THE POSITION
Ability to type 40 words per minute and operate a calculator by touch
Excellent math skills
Detail oriented, good organizational skills and excellent written and verbal skills
Familiarity with general office equipment
Strong computer skills and knowledgeable of MS office suite software
Ability to compose original correspondence, letters and memos effectively and fluently
Ability to direct and control staff with supervisory skills as needed
Ability to work independently
Thorough knowledge of office administration, accounting and office support practices and procedures
Thorough knowledge of record keeping methods
Knowledge of computerized purchasing system and procurement methods
Ability to work overtime as required
Behr - 8 months ago
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