Administrative Assistant
Behr - Orlando, FL

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JOB SCOPE/SUMMARY:
· Provide administrative support to the department
· Assist in preparation of purchasing requests and enter requisitions
· Organize and coordinate meetings, travel and maintain corporate records
· Maintain a professional and customer service oriented representation to all who call or visit the department

ESSENTIAL FUNCTIONS:

  • Assist VP and assigned departmental personnel in budget review and capital expenditure meetings; take notes and research and/or correct any discrepancies discussed.

  • Review invoices for capital and non-capital items prior to approval and research and resolve any discrepancies.

  • Enter requisitions into SAP, periodically review Open Purchase Order Report with the Buyer and resolve any discrepancies.

  • Liaison between VP, Regional VPs and assigned departmental managers and supervisors.

  • Administer various employee programs such as uniform programs or activity programs.

  • Coordinate travel arrangements for assigned departmental personnel.

  • Coordinate and participate in special events for assigned departmental facilities.

  • Distribute reports to all Regional Managers as appropriate.

  • Complete and submit expense reports for assigned departmental managers.

  • JOB QUALIFICATIONS: EXPERIENCE/EDUCATION/TRAINING:

    Educational attainment equivalent to high school graduation

    Thorough experience in office administration, accounting, purchasing and general office support

    KNOWLEDGE/SKILLS/ABILITIES RECOMMENDED FOR THE POSITION

    Ability to type 40 words per minute and operate a calculator by touch

    Excellent math skills

    Detail oriented, good organizational skills and excellent written and verbal skills

    Familiarity with general office equipment

    Strong computer skills and knowledgeable of MS office suite software

    Ability to compose original correspondence, letters and memos effectively and fluently

    Ability to direct and control staff with supervisory skills as needed

    Ability to work independently

    Thorough knowledge of office administration, accounting and office support practices and procedures

    Thorough knowledge of record keeping methods

    Knowledge of computerized purchasing system and procurement methods

    SPECIAL REQUIREMENTS:

    Ability to work overtime as required

    Behr - 21 months ago - save job
    About this company
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    Masco's ideal customer is a home improvement junkie with a thing for cabinets -- and a hand-washing fetish. The company is a leading...