BioPhase Solutions specializes in recruiting top talented professionals for San Diego's Scientific community. We are currently looking for an Administrative Assistant to work for a leading San Diego biotechnology company.
Provide general office support to the Vice President and Head of Laboratory Operations, including answering phones, data entry, making travel arrangements, scheduling meetings and appointments, preparing PowerPoint presentations and managing their Google calendars.
Completes a broad variety of administrative tasks including: composing and preparing correspondence, answering phones, data entry, editing documents
Plans, coordinates and ensures the Vice President and Head of Laboratory Operations' schedule is followed and respected.
Schedules and follow ups on meetings and appointments using Google Calendar
Makes travel arrangements (flight, hotel, transportation, etc.)
Prepares and edits PowerPoint presentations
Plans, organizes and prepares for events including charity (BFB) events
Maintains discretion and confidentiality in regards to company information
Updates projects, assignments and sends reminders on Smartsheet software
Research for special projects as needed
Perform other related duties as assigned
High School diploma or equivalent
Minimum 1 year administrative experience
Typing speed > 50 words per minute
Intermediate Skills level in software including Microsoft Office- PowerPoint, Excel, Word
High level organization skills and ability to multi-task
Excellent written and verbal communication skills