Administrative Assistant
BioPhase Solutions - San Diego, CA

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BioPhase Solutions specializes in recruiting top talented professionals for San Diego's Scientific community. We are currently looking for an Administrative Assistant to work for a leading San Diego biotechnology company.

Administrative Assistant

Provide general office support to the Vice President and Head of Laboratory Operations, including answering phones, data entry, making travel arrangements, scheduling meetings and appointments, preparing PowerPoint presentations and managing their Google calendars.

Completes a broad variety of administrative tasks including: composing and preparing correspondence, answering phones, data entry, editing documents

Plans, coordinates and ensures the Vice President and Head of Laboratory Operations' schedule is followed and respected.

Schedules and follow ups on meetings and appointments using Google Calendar

Makes travel arrangements (flight, hotel, transportation, etc.)

Prepares and edits PowerPoint presentations

Plans, organizes and prepares for events including charity (BFB) events

Maintains discretion and confidentiality in regards to company information

Updates projects, assignments and sends reminders on Smartsheet software

Research for special projects as needed

Perform other related duties as assigned

Minimum Requirements:
High School diploma or equivalent

Minimum 1 year administrative experience

Typing speed > 50 words per minute

Intermediate Skills level in software including Microsoft Office- PowerPoint, Excel, Word

High level organization skills and ability to multi-task

Excellent written and verbal communication skills

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