Administrative Assistant
Cargill - Gainesville, GA

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Administrative Assistant
- GAI00454

Cargill is a unique place to grow your career, your experience and your abilities. Every day, we grow our reputation as a leading international producer of food, agricultural, financial and industrial products and services. We take pride in our global reach, ability to contribute, and strong work ethics and values. Founded in 1865, Cargill is a privately held company and employs 142,000 people in 65 countries with annual revenues in excess of $133.9 billion. Through innovation, creativity and teamwork, we are transforming entire markets and people’s lives worldwide, and we can have the same impact on your career. Discover how we can be Better Together at

Cargill Grain & Oilseed Supply Chain consists of 12 businesses that operate on an integrated global basis. We source, trade, process and distribute grain and oilseeds. The main bulk products handled are wheat, corn, oilseeds, barley and sorghum, as well as vegetable oils, meals and ethanol.

This Administrative Assistant position is located at the Cargill Campus in Gainesville, GA. The Administrative Assistant is responsible for providing accounting support, processing operations reports, providing Human Resources support, payroll administration, Environmental Health and Safety support and general administrative support. Interacts on a regular basis with all location personnel.

Essential Duties

Responsible for location payroll administration including accurate, current employee record management in the KRONOS time reporting system. Process weekly time records ensuring compliance with company policies; approve and submit hours to Minneapolis. Provide weekly audit report to supervisors/location management for their review and signature. Ensure back-up process is in place and have back-up personnel process the payroll on a regular basis. Monitor vacation accrual package. Issue timecards to employees. Key contact for any payroll related issues for weekly payroll. Train supervisors and employees on KRONOS usage, as necessary.
Maintain employee files in accordance with company policy. Ensure confidentiality of files including limiting access to appropriate management.
Responsible for maintenance of Human Resources Information System, PeopleSoft, transactions for production employees including salary and job title changes, leave of absences, supervisory reporting changes, transfers, terminations including any vacation pay-out, and billing account changes.
Support hiring processes by maintaining job files, posting positions, coordination of pre-employment processes such as scheduling physicals. Assist with on-boarding and orientation for new employees including completion of paperwork and sending paperwork to Payroll. Secure intern/coop housing, coordinate move-in & out activities.
Provide administrative support for employee leaves including processing employee FMLA documentation. Ensure employees receive documents in a timely manner and process per business unit guidelines.
Prepare operational/accounting reports such as Daily Yields & 7 Day report, monthly energy reports (facility, master energy, and Manis report): gather data and enter into spreadsheet; Take monthly coal inventory and meter readings for facility. Make journal entries into JDE from energy report. Prepare Crush process report and P-1 for facility. Complete Plant Capacity Utilization report.
Process Workers’ Compensation per company policy. Coordinate annual hearing and respiratory testing. Administer safety boot and safety glasses program. Schedule any necessary training with outside vendors as necessary.
Provide support for Environmental Health and Safety Coordinator including ensuring temporary employees and contractor’s complete training video and paperwork, annual safety and environmental audit. File employee safety training logs.
Purchase Order writer for all non-maintenance purchase orders
General administrative duties including: Front desk receptionist, Track and process Non-Cash earnings report. Coordinate and event plan plant & facility events.
Relocation assistance will not be provided.
Essential Knowledge, Skills, Abilities

Persons in this position must have the following knowledge, skills, and abilities:
• Must have a high school diploma or equivalent.
• Must have previous experience working in an office/plant environment and experience with accounting/clerical duties.
• Strong computer skills; intermediate level or above in Microsoft Excel, Word, Outlook and PowerPoint.
• Must have strong mathematical and analytical skills.
• Ability to effectively communicate in writing and verbally.
• Must have very good time management skills.
• Must be able to prioritize tasks and have good follow-up skills.
• Must be willing to accept accountability and work well in a team.
• Demonstrated ability to handle confidential and highly sensitive information.

Preferred Knowledge, Skills, Abilities
Experience handling OSHA 300 logs and workers' compensation processing.
• Experience working with KRONOS time system.
• Proven knowledge of basic HR and Accounting rules and regulations.
Equipment Used
General office equipment – computers, copier, postage meter.
Cargill is an EEO/AA employer.
Job Finance/Accounting
Primary Location US-GA-Gainesville

Schedule Full-time
Job Type Standard
Shift Day Job

Cargill - 19 months ago - save job - copy to clipboard
About this company
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Cargill provides food, agriculture, financial and industrial products and services to the world. Together with farmers, customers,...