Cargill is a unique place to grow your career, your experience and your abilities.
Every day, we grow our reputation as a leading international producer of food, agricultural, financial and industrial products and services. We take pride in our global reach, ability to contribute, and strong work ethics and values.
Founded in 1865, Cargill is a privately held company and employs 142,000 people in 65 countries with annual revenues in excess of $133.9 billion. Through innovation, creativity and teamwork, we are transforming entire markets and
people’s lives worldwide, and we can have the same impact on your career. Discover how we can be Better Together at www.cargill.com.
Ocean Transportation (OT) oversees the Corporation's bulk ocean freight business. This involves managing the bulk shipping risks and opportunities both for Cargill's worldwide commodity activity (cargoes such as fertilizer, salt, grains, sugar, steel, crude oil, petroleum products, vegetable oils) and for a large number of third party customers in the mineral, agricultural and petroleum sectors. OT is one of the world's largest bulk charters.
This position is located in our
office, the hub for Ocean Transportation in the Americas.
Position Role and Responsibilities:
The role of the Administrative Assistant is to manage the general administration of the office as well as to provide support and coordination for events, projects and initiatives within the Ocean Transportation business unit. In addition, office invoicing support and coordination include: events organization (customer or team events, team buildings, seminars, off-site meetings), communication support (SharePoint intranet management, internal meetings logistics and coordination), general administrative support and bookings (bookings, supplies, invoicing), as well as ad-hoc requests.
General administrative support
Responsible for ordering and paying for office supplies, including stationery equipment, beverages, various printing requirements, and ensuring a continuous supply stock of these.
Reconcile office invoices and manage purchasing card expenses.
Office cell phone coordinator
Responsible for lunch reservations, hotels and venues bookings
Intranet website updates including conference room booking and office calendar
Support on travel arrangements for internal and external guests
Managing relations with property management (Sanzari Enterprise) and Cargill Toshoku
Events, communication and initiatives coordination for OT
Internal communication support: ensure latest presentation display, set up recurring global meetings such as Town Hall, Meet and Share, business presentations etc. Liaise with IT services and administrative assistants in other locations on these.
Manage monthly lunch office meetings; calendar booking, setting agenda and compiling recap of the meeting along with ordering food and beverages if required.
Organize events and outings:
Depending on needs, can include; business unit celebrations, team-buildings, offsite meetings and seminars
Customer relations support: visits logistics and gifts
Personal Assistant to Office Manager
Coordinate and manage travel arrangements: searching and booking all the travel for customer visits and/or business unit leadership meetings. Responsible to communicate this information to customers and / or internal peers and handle all changes / amendments to trip schedule.
Handle all expense reports
Provide support on ad-hoc requests: customer lunch / dinner meetings etc
Issue, reconcile and / or support on intercompany invoices
Working on various tasks and with various people enables the Assistant to get a good overview of the work environment of the business unit, get a high level understanding of the market and develop skills such as multi tasking, communication, resilience, customer focus and team spirit. This is a good position for someone looking for a changing, project/events oriented and non-routine job.
1+ years of experience in a wide-ranging administrative / coordination position
Spoken and written English skills
Service oriented, courteous
Adaptable, quick learner, flexible
Able to deal with last minute changes and requests
Computer literate: MS Office suite essential (Word, Excel)
Ability to multi-task, work under pressure, respect deadlines
Good team player
Proactive and self starter
Strong organization skills
Strong prioritizing skills
Experience in customer support
Cargill is an EEO/AA employer.
Cargill - 21 months ago
Cargill is a unique place you can grow your career, your experience and your abilities. Every day, we grow our reputation as a leading...