Administrative Assistant
Children's Home Society of Florida - Orlando, FL

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Job Description
: PROGRAM: Administration

OBJECTIVE: Under general supervision, provide diverse administrative support to senior management staff, which includes but is not limited to Executive Directors, Vice Presidents of Operations, Corporate and Regional Directors. Requires judgment and comprehensive knowledge of applicable operations.

• Compose and/or type letters, memos, reports, etc.
• Take dictation, transcribe notes or voice recordings and distribute the minutes of management or Board of Director meetings.
• Provide needed administrative support that may include assisting in contract proposals, insurance renewals, fund-raising events, data compilation, budget preparation, meeting preparation, etc.
• Coordinate meetings and travel arrangements, reservations, and other accommodations.
• Arrange meetings (i.e., Board of Directors, Regional Management Team) including necessary accommodations.
• Assist with special projects and Board committee support work as needed.
• Provide needed secretarial support such as filing, maintaining records, copying, answering telephones, opening and distributing mail, etc.
• Maintain list of Board of Directors or Auxiliary.
• May order supplies for the office/facility and track inventory.
• May supervise or provide guidance to other administrative staff.
• May assist other management team members as directed.
• Participate in the quality improvement process.

This list of essential functions is not intended to be exhaustive. Children’s Home Society of Florida reserves the right to revise this job description as needed to comply with actual job requirements.

- High School diploma or GED equivalent
- Minimum of three years of secretarial training or work experience
- Proficiency in word processing and spreadsheet software

- Two years of college or advanced secretarial training

- Ability to work independently and set priorities
- Ability to maintain confidentiality of sensitive data
- Effective interpersonal skills
- Time Management and organizational skills
- Ability to speak, read and write English at the college level
- Ability to work in a multitask environment
- Ability to type 55-60 wpm
- Ability to learn computer skills sufficient to perform all essential functions

Sitting,Walking,Lifting,Carrying,Reaching,Repetitive Motions


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