Administrative Assistant
Community Blood Centers of Florida, Inc. - Keys, FL

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WORK OBJECTIVE:

Performs routine and advanced clerical and administrative duties within the Donor Recruitment Department, taking care of day-to-day activities in the department. Recognizes inconsistencies, resolves routine clerical problems, refers more complex problems to the Manager, Donor Recruitment.

ESSENTIAL FUNCTIONS:

The list of essential functions, as outlined herein, is intended to be representative of the duties and responsibilities performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.
  • Produces collateral materials, tracks employee certifications, daily collection data entry and compilation and distribution of official mobile blood drive schedules. Recognizes inconsistencies, resolves routine clerical problems, refers more complex problems to the Manager (or designee).
  • Maintains master bloodmobile calendar. Coordinates with Donor Services Supervisors to make the most efficient use of time and equipment.
  • Recognizes procedure inconsistencies, solving the majority of scheduling problems, referring only most complex ones to the Manager (or designee).
  • Compiles and verifies daily, monthly and annual statistics reports, and other records data.
  • Provides back-up service for telephones.

Minimum Requirements

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION AND/OR EXPERIENCE:

High School diploma or equivalent, and two to three years of general office experience.

KNOWLEDGE, ABILITIES AND SKILLS:
  • Ability to organize work for timely completion
  • Ability to follow oral and written instructions
  • Ability to speak, write, read, and understand English
  • Ability to add and subtract two digit numbers and to multiply and divide
  • Skill in operating office equipment
  • Computer aptitude including windows applications

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Tasks involve the ability to exert light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (up to 20 pounds). Tasks may involve some manual dexterity, visual acuity, hearing acuity, and extended periods of time at a keyboard or work station.

ENVIRONMENTAL REQUIREMENTS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Functions are regularly performed inside without potential for exposure to adverse conditions, such as dirt, dust, pollen, odors, fumes and/or poor ventilation, wetness, humidity, rain, temperature and noise extremes, machinery and/or moving vehicles,vibrations, electric currents, animals/wildlife, toxic/poisonous agents, gases or chemicals, oils and other cutting fluids, violence and/or disease, or pathogenic substances.

ACKNOWLEDGEMENT OF UNDERSTANDING:

This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

OneBlood, Inc. is an Equal Opportunity Employer. In compliance with United States Equal Employment Opportunity guidelines and the Americans with Disabilities Act, OneBlood, Inc. provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

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About this company
Community Blood Centers of South Florida, Inc. provides over 75% of the blood transfusion needs for Palm Beach, Broward, Miami-Dade and...