Administrative Assistant
Coty Inc. - New York, NY

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JOB TITLE: Administrative Assistant REPORTS TO: VP Marketing

LOCATION OF JOB: New York

JOB CLASSIFICATION: Non-exempt

POSITION OVERVIEW: Provide high level administrative support to Vice President of Global Marketing. The ideal candidate will be experienced in prioritizing and handling a wide range of administrative support related tasks with the ability to work independently, in an articulate and kind manner. Must have the ability to interact with staff and licensees in a fast paced environment, sometimes under pressure, while remaining flexible, proactive, resourceful and efficient with a high level of professionalism and confidentiality. Excellent communication and organizational skills, and strong computer skills a must.

PRIMARY RESPONSIBILITIES:
  • Assistant must always represent VP and respective department in a friendly and professional manner, working with teams with a positive attitude to complete tasks as needed
  • Ensure delivery of presentation/creative materials as needed
  • Arrange all Business Travel Air/Ground Transportation, hotels reservations as needed
  • Maintain contacts on VP’s blackberry and computer
  • Department Meeting Coordination
  • Manage business related finances; Submit and follow up on all expense reports, pay corporate credit card bill
  • Manage calendar, booking appointments; reservations, etc as needed
  • Liaise with departments in Paris as needed
  • Additional Marketing Projects for broader team support as needed

QUALIFICATIONS AND EXPERIENCE:
  • College degree required (minimum Associates, Bachelor’s preferred)
  • Minimum 1 year previous administrative experience preferred
  • Background or strong interest in Marketing field preferred

SPECIAL SKILLS REQUIRED:
  • Strong communication and organizational skills needed
  • Ability to work autonomously
  • Expert level written and verbal communication skills
  • Attention to detail
  • Flexible, adaptive and works well under pressure
  • Proficiency in Microsoft Office Suite
  • Knowledge of SAP and Concur preferred

Coty Inc. - 20 months ago - save job - copy to clipboard
About this company
Sarah Jessica Parker, Beyoncé, and Jennifer Lopez are just a few of the celebs to promote Coty. It is one of the world's leading makers...