Administrative Assistant
DDR 2 reviews - Beachwood, OH

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Provides
administrative and secretarial support to the Vice President of
Leasing - Puerto Rico and members of the Anchor Store Leasing
Department.

ESSENTIAL JOB FUNCTIONS

Provides
administrative support to the Vice President of Leasing - Puerto Rico
and members of the Anchor Store Leasing Department including
scheduling travel arrangements and meetings, opening and prioritizing
mail, and answering and screening incoming calls.

Type's
correspondence, memos, letters of intent, and reports for
distribution. Maintains correspondence and files.

Prepares
reports and updates site plans. Retrieves requested leasing
information including but not limited to rent rolls, sales reports
and additional leasing information from internal corporate
resources.

Assists in
annual trade show preparation.

Assists in
the implementation and administration of Tenant Relations/Account
program.

Coordinates
redevelopment and development activities by researching and
responding to information requests from Vice President of Leasing -
Puerto Rico regarding updates and development
activities.

Responsible
for gathering relevant financial information and other pertinent
information from prospective tenants for financial review.

Coordinates
the activities of department administrative assistants in completing
special projects including preparations for trade shows and special
events. Provides guidance and direction in day-to-day
activities.

Provide
backup support for other Administrative
Assistants.

Requirements

Education, Training and/or
Experience

Associate
degree in a secretarial science or related field with a minimum of
five years administrative support experience and previous experience
in a commercial real estate environment, or equivalent combination of
education and experience.

Knowledge, Skills, Abilities and Personal
Characteristics

Well-developed analytical and problem solving
abilities.

Ability to
organize work, engage in a variety of tasks simultaneously and
consistently meet deadlines in a fast paced
environment.

Computer
skills; Proven strong capability in MS Office
2010.

Ability to
operate standard office equipment and follow office
procedures.

Able to
apply common sense understanding to carry out complex instructions
furnished in written, oral, or diagram form.

Strong
attention to detail; ability to perform duties with minimal
supervision and with high level of accuracy.

Effective
oral and written communication skills and strong interpersonal
skills. Ability to communicate with all levels.
Ability to receive construction criticism and feedback.

Knowledge of
budgeting and expense control.

About this company
2 reviews
DDR is an owner and manager of 396 value-oriented shopping centers representing 108 million square feet in 39 states and Puerto Rico. The...