Provides administrative and
secretarial support to the Vice President of Redevelopment and
members of the Redevelopment & Expansions Department.
ESSENTIAL JOB
FUNCTIONS
Provides administrative
support to the Vice President of Redevelopment and members of
the Redevelopment & Expansions Department including scheduling
travel arrangements and meetings, opening and prioritizing mail, and
answering and screening incoming calls. Responds to some calls
personally and takes messages.
Type's correspondence,
memos, letters of intent, and reports for distribution. Maintains
correspondence and personal files.
Coordinates the activities
of department administrative assistants in completing special
projects. Provides guidance and direction in day-to-day
activities.
Maintains a professional
and technical knowledge by attending educational workshops, reviewing
professional publications, and establishing personal
networks.
Provide backup support for
other Administrative Assistants.
Requirements
Education, Training and/or
Experience
Associate
degree in a secretarial science or related field with five to seven
years administrative support experience and previous experience in a
commercial real estate environment, or equivalent combination of
education and experience.
Knowledge, Skills, Abilities and Personal
Characteristics
Well-developed analytical and problem solving
abilities.
Ability to
organize work, engage in a variety of tasks simultaneously and
consistently meet deadlines in a fast paced
environment.
Computer
skills; Proven strong capability in software, such as but not limited
to, excel, word, outlook, power point, and adobe.
Ability to
operate standard office equipment and follow office
procedures.
Able to
apply common sense understanding to carry out complex instructions
furnished in written, oral, or diagram form.
Strong
attention to detail; ability to perform duties with minimal
supervision and with high level of accuracy.
Effective
oral and written communication skills and strong interpersonal
skills. Ability to communicate with all levels.
Ability to receive construction criticism and feedback.
Basic math
skills (addition, subtraction, multiplication, and
division).
Literacy
(e.g. must demonstrate good spelling and grammatical
skills).
Knowledge of
budgeting and expense control.
Must be able
to type 55 words per minute.
PREFERRED QUALIFICATIONS
Previous
experience working with executive level management.
Other Skills
DDR - 11 months ago
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